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Pharmacist for Controlled Substance Management
2 months ago
About Sinai Chicago:
At Sinai Chicago, we prioritize personalized health care.
Delivering exceptional health care transcends mere medical practices, technology, and treatments; it involves treating individuals with dignity and respect.
Our commitment is to provide outstanding care tailored to the needs of our community, patients, and staff.Role Overview:
Reporting to the Medication Safety Officer and the Director of Inpatient Pharmacy, the Controlled Substance Surveillance Pharmacist plays a crucial role in overseeing the accountability of controlled substances within the Sinai Chicago Health System.
This position actively contributes to the system-wide Controlled Substance Surveillance program by conducting audits, investigating discrepancies, maintaining reports, training staff on controlled substance workflows, and ensuring regulatory compliance.
Key Responsibilities:
1. Develop and implement best practices for controlled substance accountability and diversion prevention.
2. Conduct biannual mock DEA audits to ensure compliance.
3. Ensure adherence to legal and regulatory standards across all health system facilities, including hospitals and outpatient clinics.
4. Create and update policies and procedures to align with regulatory requirements.
5. Monitor and resolve discrepancies at automated dispensing cabinets in collaboration with the Controlled Substance Surveillance technician.
6. Review controlled substance surveillance software for irregularities and follow up promptly for resolution.
7. Identify and report medication errors during the review of controlled substance documentation.
8. Analyze data and compile quarterly findings from controlled substance reports, audits, and investigations to identify trends.
9. Conduct audits of pharmacy processes related to controlled substances, including transfers and delivery audits.
10. Oversee the reconciliation of controlled substance orders and invoices with received shipments.
11. Perform structured investigations of potential controlled substance diversion, compiling accurate reports for leadership and maintaining accessible records.
12. Facilitate and document meetings for the Drug Diversion Prevention Team.
13. Complete monthly controlled substance dashboards and related reports for leadership review.
14. Train new staff, including Pharmacy, Nursing, and Anesthesia, on proper procedures for controlled substance handling.
15. Provide ongoing training and mentorship for staff regarding controlled substance workflows and documentation.
16. Manage the removal of expired or defective medications from the controlled substance management cabinet and conduct monthly audits.
17. Oversee monthly cycle counts of controlled substances in the management cabinet and secondary vault.
18. Lead project management efforts for controlled substance initiatives, advocating for systems and processes that enhance accountability.
19. Standardize controlled substance workflows across all Sinai entities to support operational and clinical needs.
20. Monitor controlled substance recalls, shortages, and allocation processes to ensure safe communication with clinicians.
21. Assist with Opioid Stewardship reports and initiatives.
22. Maintain confidentiality regarding patient care and hospital operations.
23. Perform additional duties as assigned.
Qualifications:
1. Graduate of a pharmacy program accredited by the American Council on Pharmaceutical Education (ACPE) is required.
2. Doctor of Pharmacy and hospital residency are highly preferred.
3. A minimum of 3 years of experience in a hospital or health system setting is required.
Knowledge and Skills:
1. Preferred experience with EPIC and MEDITECH software systems.
2. Strong understanding of federal and Illinois laws regarding controlled substances to ensure compliance.
3. Knowledge of best practices for controlled substances, including pain management and substance abuse prevention.
4. Ability to prioritize tasks and manage multiple responsibilities effectively.
5. Proficient in computer and analytical skills, with excellent written and verbal communication abilities.
6. Strong working knowledge of Microsoft Office applications (Excel, PowerPoint, etc.).
Certifications:
Licensed as a Registered Pharmacist in the State of Illinois.
