Part Time Administrative Assistant

1 week ago


New Kensington, Pennsylvania, United States Penn State University Full time
Job Summary

We are seeking a highly organized and detail-oriented Part Time Administrative Assistant to join our team in the Student Life Office at Penn State New Kensington. As the primary point of contact for students and visitors, you will provide exceptional customer service and support to various student affairs functions.

Key Responsibilities
  • Manage fiscal accounts and process accounts payable records through University business systems
  • Provide customer service and support to student programs and services
  • Assist with travel arrangements and event coordination
  • Process accounts payable, University contracts, deposits, and related forms within AIS and ERS computer systems
  • Keep accurate records of all expenditures and provide budget statements
  • Serve as the first point of contact for students and visitors entering the Student Life Office
  • Manage the telephone, electronic communications, and incoming faxes/mail for the office
  • Assist with scheduling and maintaining the Assistant Director of Student Affairs and assisting with travel plans and accommodations
  • Complete necessary forms and paperwork for room reservations, media and maintenance requests, and catering needs
Requirements
  • Student success orientation
  • Excellent customer service, interpersonal, and communication skills
  • Proficiency in basic computer skills and the Microsoft Office Suite
  • Bachelor's degree preferred or equivalent related experience
  • Experience in an educational environment preferred
Clearances
  • PA State Police Criminal Background Check
  • PA Child Abuse History Clearance Form
  • FBI Criminal Background Check
Equal Employment Opportunity

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.



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