Administrative Support Specialist
3 weeks ago
The College of DuPage seeks a highly skilled and organized Administrative Support Specialist to provide general administrative support to the division. The ideal candidate will have excellent clerical skills, strong problem-solving abilities, and good written and verbal communication skills.
This is a full-time position with an estimated annual salary range of $42,800 - $45,400, based on 20 hours/week at $21.70/hour. The College of DuPage offers a generous benefits plan, including paid time off, tuition discounts for employees and dependents, medical, dental, vision, and retirement benefits.
The successful candidate will be able to work autonomously, demonstrate initiative, and maintain confidentiality. Prior experience working in an academic office setting and utilizing MyAccess student system, Colleague, and Business Objects/Advantage system is preferred.
The duties of the Administrative Support Specialist will include providing day-to-day administrative support to the Dean, including scheduling meetings, maintaining Outlook calendar, preparing documents, coordinating travel, and submitting reimbursements. They will also provide general office administrative support for other divisional staff and faculty, order keys/prox card access, and act as a front desk receptionist as needed. Additionally, they will coordinate events, meetings, conferences, seminars, and orientation programs offered by the division, maintain full and part-time faculty databases, process absence reporting and substitute payments for faculty, and assist students in enrolling in alternative classes.
The successful candidate will be a team player who can interface with other Academic Divisions' administrative support staff to ensure consistent practices and partner with the Division's Support Specialists to provide seamless support to the Division.
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