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Port Townsend, Washington, United States City of Port Townsend Full timeJob OpportunityJoin the City of Port Townsend in a unique opportunity to lead the engineering department and contribute to the development of the city's infrastructure. As Deputy Public Works Director/Engineering Services Manager, you will be responsible for managing the engineering department and implementing public works projects that promote...
Project Accounting Specialist
2 months ago
We are seeking a highly skilled Project Accounting Specialist to join our team at the City of Port Townsend. This is an exciting opportunity to work in a dynamic environment and contribute to the success of our Public Works Department.
Key Responsibilities- Perform a variety of tasks supporting the Public Works Department in the accounting and management of grants, capital expenditures, and purchasing associated with public work projects and operations.
- Support engineering staff and operation managers and work with the City's Finance Department to process and comply with funding requirements for projects.
- Provide administrative support for Public Works Administration and Engineering Division.
- Perform project administration tasks on public works projects, including setting up and maintaining project records and documents.
- Maintain a comprehensive file on each grant or loan, including formal agreements, project records, and a record of billing and grant/loan revenues received.
- Prepare and submit grant/loan reimbursement paperwork.
- Track project contracts, pay requests, and project closeout documents.
- Attend project meetings, prepare and distribute project meeting minutes, and follow up on tasks.
- Log, track, and transmit documentation for construction projects, including submittals, agendas, RFIs, change order proposals, change orders, certified payroll, and general construction correspondence.
- Assist with performing financial analysis and preparing reports for grant agencies.
- Develop and streamline processes, and assist in the development and updating of City plans and budgets.
- File documents in project files and provide the Finance Department with information related to capital reporting and budgeting.
- Interpret and follow State bidding and contracting laws, and City purchasing policy.
- Assist Public Works managers with capital purchasing and contract management, and assist the Finance Department with public works capital asset tracking.
- Assist the Engineering division with administrative functions, and assist with public works capital contract purchasing and bid requirements.
- Perform interfund monthly billing for engineering and fund transfer documents in accordance with adopted budgets.
- Assist in the development of supplemental budget amendments.
- Serve as a liaison for the PW Administration and Engineering Division public records management and compliance.
- High school diploma or GED.
- Three years' experience performing administrative office tasks, including customer service, correspondence preparation, file management, recordkeeping, accounting, and bookkeeping, or any combination of experience and training equivalent to three years of accounting experience.
- Demonstrated proficiency in computer operating systems.
- Familiarity with Microsoft Office Suite products.
- Must be bondable.
- College degree in accounting or related field.
- Experience with public works projects and/or municipal government experience.
- WA State PERS retirement and optional 457 Deferred Comp.
- Teamsters pension.
- Medical, dental, and vision insurance through WA Teamsters Welfare Trust Fund.
- Time loss/short-term disability insurance.
- Life & AD&D insurance.
- Sick leave (earns 1 day per month).
- May be eligible for sick leave conversion annually.
- Vacation (graduated accrual schedule starts at 8 hours per month).
- 12 paid holidays.
- Eligible for up to 3 floating holidays based on years of service starting in second year.
- Up to 5 days of bereavement leave, if applicable.
- Employee Assistance Program (EAP).
