Executive Operations Specialist
2 weeks ago
We are seeking a highly skilled Executive Operations Specialist to join our team at Echoing Green. This is an exciting opportunity to work in a dynamic environment, supporting the Chief Operating Officer and driving smooth, efficient operations across both professional and personal domains.
The ideal candidate will be exceptionally organized, proactive, and thrive in a fast-paced, dynamic environment. This hybrid position requires four days per week in our NYC office, located in the Iconic Empire State Building, to maintain a seamless, welcoming, and collaborative workspace.
Key Responsibilities- Efficiently manage complex calendars, coordinate meetings, and adapt to shifting priorities, ensuring seamless scheduling and flexibility to support the dynamic needs of the Executive leader.
- Read and triage email correspondence, collaborate with COO on priorities and responses, and draft correspondence on behalf of the COO to ensure efficient and effective communication.
- Oversee and maintain the COO's LinkedIn profile to ensure a consistent, professional, and engaging online presence.
- Coordinate domestic and international travel, managing all logistics and preparing comprehensive itineraries for both professional and personal purposes.
- Perform administrative duties, including credit card reconciliation and expense reporting.
- Provide personal support to the COO, including scheduling medical appointments and coordinating external commitments.
- Global Social Justice Orientation: Committed to fostering diversity, equity, and inclusion by creating a welcoming, inclusive environment that celebrates varied perspectives and identities.
- Proactive and Resourceful: Independently anticipates needs and takes initiative to solve challenges.
- Effective Prioritization and Coordination: Skilled in managing multiple priorities in a fast-paced environment through clear, direct communication.
- Strong Communication and Collaboration: Excels at coordinating and motivating individuals and partners, both internally and externally, through clear and direct communication.
- Detail-Oriented: Ensures accuracy and thoroughness in tasks, from office management to supporting seamless onboarding experiences.
- Adaptable with Technology: Proficient with evolving office technologies and familiar with tools like Asana, Box, and Outlook.
- Complex Thinker: Capable of managing multiple projects simultaneously, with a strategic understanding of Echoing Green's broader ecosystem.
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