Director of Administrative Services

5 days ago


Dallas, Texas, United States Hillwood Investment Properties Full time
About Hillwood

Hillwood Investment Properties is a leading real estate investment and development company that prioritizes integrity, respect, excellence, and teamwork. As an Administrative Assistant, you will play a vital role in supporting the Director of Administration and contributing to the company's mission.

Key Responsibilities
  • Assist with research and preparation of briefing materials for meetings, travel, and speaking engagements.
  • Coordinate travel arrangements and manage correspondence and mail.
  • Create and maintain files and records for historical and informational reference.
  • Log all invitations and contributions to be reviewed during the weekly scheduling meeting.
  • Order lunch and set up conference rooms for meetings as needed.
  • Register, greet, and escort guests as needed.
  • Assist with answering phones.
  • Maintain business and personal contact lists, including confidential personal data.
  • Archive and download personal and business photos.
  • Order personal and business items as directed.
  • Prepare reports as directed.
  • Provide backup support to the Director of Administration when needed.
Requirements
  • Strong written and verbal communication skills.
  • Highly organized with meticulous attention to detail.
  • Strong time management skills.
  • The ability to work with little supervision.
  • Strong problem-solving skills and the ability to work independently.
  • Ability to build and maintain positive relationships with colleagues, executives, and external contacts.
  • Ability to adapt to changing priorities and handle multiple tasks efficiently.
  • Demonstrate the ability to handle sensitive and confidential information with discretion.
  • Professional demeanor and strong interpersonal skills.
  • Ability to work collaboratively in a team environment.
  • Strong sense of responsibility and ability to take initiative.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Experience answering multi-line phones and working with copiers and fax machines.
  • Ability to work in-office full-time.
Estimated Salary: $70,000 - $90,000 per year

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