Administrative Support Specialist

1 week ago

Apopka, Florida, United States Community Health Centers Full time

Job Summary



To provide administrative assistance and clerical support for internal customers.



Primary Responsibilities and Specific Duties


  • Documents and Reports

    • Manage, type, copy and distribute correspondence, memos, agendas and reports.
    • Take minutes at meetings as required.
    • Arrange meetings as directed by Center Leaders.
    • Schedule meeting space at center and maintain calendar of same.
    • Prepare meeting space to include room and refreshment set up and break down.
    • Set up and maintain filing system.
    • Provides clerical support for center, including but not limited to:

      • Preparing on-boarding schedules.
      • Certified mail.
      • Preparing letters for providers.
      • Opens and sort mail for center including scanning to patient charts and incoming medical records.
      • Run errands to include purchasing lunches, preparing for CHC special events, and monthly center recognition.
      • May assist with end of day closing of center.
      • Order/maintains adequate supply of office supplies, patient brochures, and complaint and compliment forms.
      • Keep inventory of Reach Out and Read books and send order requests as needed.
      • Enters office and medical supply order into electronic requisition system. Receives and verify delivery orders.
      • Assists with submission of Information Services requests and Facility Work Orders.
      • Prepares expense reports for credit card charges and travel expenses for Center Leaders.



    Qualifications


    • Education

      • HS Diploma required.
      • Advanced education in executive assistant or secretarial program is preferred as well as any other advanced studies in a related field.

    • Experience

      • Minimum of 2 years prior experience in a similar or related field.
      • Proficiency utilizing the following Microsoft Office Applications required: Word, Excel, and Outlook.

    • Certification/Licensure

      • None.

    • Special Skills

      • Good written and verbal communication skills.
      • Ability to meet deadlines and prioritize along with good organizational skills.
      • Computer (word processing) skills are also required.



A career at Community Health Centers offers a unique opportunity to join a team that makes a real impact in our community every day, by improving individuals' health while enhancing their quality of life.



Top Reasons to Work at Community Health Centers:




  • No weekends for the majority of our centers, 10 Paid Holidays and early Fridays.
  • A great benefits package that includes healthcare coverage, paid time off, paid holidays, retirement plan, and more.
  • Competitive compensation with advancement opportunities and tuition / training reimbursement.
  • Awarded "Best and Brightest Companies to Work for in the Nation" for 5 consecutive years.
  • Awarded "Top 100 Workplaces for Growing Families" by Orlando Sentinel.
  • Modernized and attractive health centers, that patients love.

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