Document Control Specialist

8 hours ago

Gainesville, Florida, United States Zachry Construction Full time

Job Summary:

The Document Control Clerk will support the construction Project Team in various administrative tasks, including ordering office supplies, answering phones, making copies, scanning documents, and maintaining files and records.

Key Responsibilities:

  • Receive and submit Correspondence, Submittals, and Requests for Information Documents (RFIs) to HCTRA and our engineering team
  • QC and review every document
  • Create Logs for Submittals and RFIs for Quality Control
  • Create Purchase Orders to Order Supplies for HCTRA and Ship Channel Constructors trailers on the project
  • Create a Daily Reading File Folder for each day and load all incoming and outgoing documents for SCC Engineers on our P Drive
  • Initial office setup and organization
  • Manage Quality Control System (QCS)
  • QC submittals
  • Meet, greet, and direct all foot traffic at a field job site
  • Assist HR and support A/P, A/R, and Document Control functions
  • Complete requisitions, manage applicants and applications, conduct applicant screenings, and coordinate interviews with managers
  • Process new hire onboarding and orientations
  • Administer on-site pre-employment drug screens and coordinate physicals with clinic
  • Attend out-of-office recruiting events as needed
  • Answer general HR questions for employees
  • Work with supervisors to resolve discrepancies with time and attendance/payroll
  • Accounts payables (preparation and processing)
  • Certified payroll collection
  • Tracking and verification
  • Contacting subcontractors and requesting various documents and information
  • Document control functions such as archiving and project close-out
  • Coordinate meetings
  • Answer phones and direct callers
  • Respond to emails from clients, subcontractors, visitors, and project team members
  • Order office supplies
  • Make copies, scan, and file documents
  • File and maintain project files and records

Requirements:

  • 2 plus years of previous administrative experience preferred
  • 1-year submittal clerk experience preferred
  • Strong prioritization and organizational skills; detail-oriented
  • Strong working knowledge of Microsoft programs such as Excel and Word
  • Excellent verbal and written communication skills
  • Dependable, self-motivated, and task-oriented
  • Ability to work in a fast-paced construction environment
  • Dependable and self-motivated
  • Construction knowledge/experience is preferred, not required
  • Bi-lingual, Spanish proficiency required

Benefits:

Zachry offers an industry-leading benefits package for our employees and their families.

Equal Opportunity Employer:

Zachry is an Equal Opportunity Employer, including disabled and veterans.

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