Administrative Coordinator II

3 weeks ago

Seattle, Washington, United States Fred Hutchinson Cancer Center (Fred Hutch) Full time
Job Summary

At Fred Hutchinson Cancer Center, we are seeking an Administrative Coordinator II to support the research and clinical programs of Dr. Heather Greenlee. As a key member of the team, you will provide high-level administrative support, manage scheduling and calendaring, coordinate manuscript and grant submissions, and assist with travel arrangements. If you have excellent communication and organizational skills, a strong attention to detail, and the ability to work in a fast-paced environment, we encourage you to apply.

Responsibilities

  • Provide advanced administrative support to a professor-level faculty member, her research and clinical team, and trainees.
  • Manage scheduling and calendaring between institutions, in collaboration with the Fred Hutch research and clinical teams and collaborators at outside institutions.
  • Coordinate and edit revisions to manuscripts, articles, reports, and funding proposals of a highly technical nature.
  • Assist with submitting manuscripts and abstracts, track faculty and team manuscripts, abstracts, and presentations.
  • Track and coordinate with other administrative personnel and grant managers on documents and deadlines related to funding agency and institutional review board submissions.
  • Prepare general correspondence, including memos and email, and professional progress reports.
  • Assist with preparation of PowerPoint presentations, including text, preparation, and insertion of figures, graphs, charts, drawing, and tables.
  • Coordinate all aspects of Dr. Greenlee and team member travel, including flight, hotel, necessary documentation, and reimbursements.
  • Maintain Dr. Greenlee's reference database, professional CVs, NIH biosketches, other support information, manuscripts, and other documentation.


Requirements

  • High school/GED and six years of experience in progressively complex administrative environment or equivalent education/experience.
  • High proficiency with office applications, including Microsoft Word, Excel, PowerPoint, Teams, Outlook, and Adobe Acrobat.
  • Ability to work in a fast-paced environment with a high level of personal organization and exemplary attention to detail.
  • Excellent verbal and written business-communication skills; ability to draft clear emails, letters, agendas, and other business communications.
  • Ability to interact diplomatically and effectively with a range of professionals and staff.
  • Must be flexible and able to organize multiple projects and handle changing priorities while remaining composed under pressure of deadlines.
  • Impeccable record-keeping and organizational skills.
  • Ability to navigate complex bureaucracy and overcome institutional obstacles.
  • Maintain professional decorum and confidentiality of all sensitive materials and information in printed, electronic, or verbal form.
  • Must be able to work independently and have sole responsibility for assigned projects.


Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at or by calling

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