Office Operations Coordinator

2 weeks ago


Lillington, North Carolina, United States First Choice Community Health Centers Full time
Job Overview

First Choice Community Health Centers is seeking a dedicated administrative professional to enhance our operational efficiency. This role is pivotal in ensuring smooth daily functions within the office environment.

Key Attributes: The successful candidate will be a dynamic individual, demonstrating exceptional organizational capabilities, meticulous attention to detail, and proficient communication skills in both written and verbal formats.

Core Responsibilities:

  • Manage Communications: Handle incoming calls and general inquiries, directing them to the relevant internal teams as necessary.
  • Schedule Coordination: Organize meetings by aligning schedules of both internal personnel and external stakeholders.
  • Resource Organization: Develop and maintain systematic processes for file management and office supplies to ensure accessibility.
  • Visitor Liaison: Serve as the primary contact for office visitors.
  • Policy Communication: Inform staff about new procedures, policies, and regulations.
  • Support Executive Operations: Arrange travel, process expense reports, and manage communications for senior staff as required.

Qualifications:

  • High school diploma or equivalent
  • 3-5 years of experience in administrative roles such as assistant, secretary, or receptionist
  • Excellent organizational, communication, and time-management skills
  • Ability to thrive in a fast-paced work environment
  • Positive attitude and high energy
  • Creative problem-solving abilities and resourcefulness
  • Familiarity with standard office equipment
  • Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint
  • Typing speed of at least 60 words per minute
  • Capability to accurately record minutes during meetings with attention to detail

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