Executive Support Specialist

6 days ago


Tampa, Florida, United States baker construction Full time

Become part of a leading specialty concrete contractor in Tampa, FL, and take your career to the next level as an Executive Support Specialist.

With our company's focus on prioritizing people, investing in their development, and offering unparalleled opportunities for professional growth, you'll have everything you need to define your career on your terms.

This role is integral to building the future of our country and our company. You'll collaborate across diverse teams, contribute to significant projects, and tackle complex challenges with the best in the industry.

As an Executive Support Specialist, you'll provide clerical and administrative support to upper-level managers within the Company, ensuring efficient processes and improving departmental productivity.

Your responsibilities will include:

  • Clerical duties: filing, mailing, faxing, photocopying, typing, and maintaining hard and electronic files
  • Scheduling: appointments, updating calendars, and coordinating travel arrangements for managers
  • Meeting organization: setting up meetings, conferences, and managing agendas
  • Communication: answering phones promptly, handling confidential materials, and providing exceptional customer service

In this role, you'll also assist with tasks such as tracking time-off benefits, resolving payroll data entry issues, and providing support for departmental processes like typing correspondence, pulling reports, and coding invoices.

To succeed as an Executive Support Specialist at Baker Construction, you'll need:

  • High school diploma or equivalent and five years of prior administrative support experience; or seven years related experience
  • Proficiency with Microsoft software programs like Word, Excel, Outlook, and PowerPoint

Our company offers competitive compensation, including an estimated annual salary of $65,000 - $85,000, based on experience and qualifications, along with excellent benefits and opportunities for professional growth.

We welcome driven individuals who are willing to work with others, prioritize tasks, and utilize strong organizational skills. As an EOE Disability/Veterans Employer, we're committed to creating an inclusive environment where everyone can thrive.



  • Tampa, Florida, United States NavitsPartners Full time

    **Job Summary:**We are seeking an experienced Executive Support Specialist to join our team at NavitsPartners. As a key member of our support staff, you will provide exceptional administrative assistance to our management team.**About the Role:**This is a 3-month position (extendable) with a regular Monday to Friday schedule, working 5 days a week from 8:00...


  • Tampa, Florida, United States Aevex Aerospace, LLC Full time

    About the RoleWe are seeking an experienced Executive Support Specialist to join our team at Aevex Aerospace, LLC. In this role, you will provide administrative support to our executives and assist with special projects as assigned.ResponsibilitiesMake travel arrangements for employees, including booking flights, accommodations, and transportation.Enter and...


  • Tampa, Florida, United States AEVEX Aerospace Full time

    We are seeking an experienced Executive Support Specialist to join our team at AEVEX Aerospace in Solana Beach, California.About the RoleThe successful candidate will provide high-level administrative support to our engineering team, handling a variety of tasks including calendar management, travel coordination, and document preparation.As an Executive...


  • Tampa, Florida, United States PrideStaff Full time

    Purpose and ScopeThis role provides administrative support to ensure the smooth operation of our office. As an Executive Support Specialist, you will be responsible for maintaining accurate records, preparing documents, and performing various administrative tasks.Key Responsibilities:• Verify vendor invoice pricing accuracy and match with purchase...


  • Tampa, Florida, United States PrideStaff Full time

    **Job Title:** Executive Support SpecialistWe are seeking an organized and efficient Administrative Coordinator to join our team at PrideStaff. This role is ideal for individuals who enjoy a fast-paced environment and take pride in providing exceptional support to their colleagues.Key Responsibilities:Provide administrative support to the financial advisory...


  • Tampa, Florida, United States Just Write Full time

    Job OverviewWe are seeking a highly skilled and detail-oriented Executive Administrative Support Specialist to join our team at Just Write. This is an excellent opportunity for an individual who is passionate about delivering exceptional administrative support and contributing to the success of our organization.About the RoleThis position will provide...


  • Tampa, Florida, United States Criterion Executive Search Full time

    Job DescriptionCriterion Executive Search is seeking an experienced Executive Surety Bond Manager to join our team.Key Responsibilities:Collaborate with clients, producers, and surety companies to identify and provide bond solutions.Maintain accurate financial and bond records for clients.Review contracts and bond forms to ensure compliance.Ensure the...


  • Tampa, Florida, United States PrideStaff Full time

    Job SummaryWe are seeking an Executive Support Associate to join our team at PrideStaff. This is a fantastic opportunity for individuals who enjoy supporting senior-level executives and contributing to the success of a dynamic organization.About the RoleThis Admin Assistant position offers a unique chance to work in a fast-paced environment, providing...


  • Tampa, Florida, United States Hearst Communications Full time

    OverviewHearst Television, an independent television station in Tampa, Florida, seeks an experienced Executive Support Coordinator to serve as the assistant to the General Manager and support other departments.


  • Tampa, Florida, United States Boohoff Law P.A. Full time

    Job OverviewWe are seeking an Executive Support Associate to join our team at Boohoff Law P.A. The ideal candidate will have excellent communication and organizational skills, with a strong ability to multitask and work independently.


  • Tampa, Florida, United States Star Brands Full time

    Star Brands is seeking an exceptional Executive Culinary Specialist to join our team at WingHouse Bar + Grill. This is an exciting opportunity to be part of a growing company with 24 locations in Florida.We are looking for a talented individual who can consistently execute all kitchen systems and standards to provide the highest quality food products. The...


  • Tampa, Florida, United States Agile IT Synergy, LLC Full time

    We are seeking a highly skilled Software Support Specialist to join our team at Agile IT Synergy, LLC. As a key member of our team, you will provide software-agnostic field support for forward-deployed users of operational, advanced analytic intelligence support, and technical and analytical mission planning and execution systems.Our ideal candidate has a...


  • Tampa, Florida, United States Trattoria Pasquale Full time

    Job OverviewWe are seeking a highly skilled and motivated Executive Kitchen Specialist to join our team at Trattoria Pasquale.Estimated Salary Range:$45,000 - $65,000 per yearJob DescriptionKey ResponsibilitiesPrepare all food items as directed in a sanitary and timely manner.FOLLOW RECIPE GUIDELINES for presentation specifications as set by the...


  • Tampa, Florida, United States Hyperfine Full time

    About the RoleThe Global Technical Support Specialist at Hyperfine, Inc. is responsible for delivering exceptional technical support to customers worldwide.With a strong background in engineering, information technology, or computer science, this role requires expertise in troubleshooting and resolving complex technical issues related to medical device...


  • Tampa, Florida, United States Saxon Global Full time

    About Saxon GlobalSaxon Global is a forward-thinking company that values exceptional customer service and open lines of communication. As a Technical Systems Support Specialist, you will serve as a liaison between user departments and software vendors, providing top-notch support to our clients.Estimated Salary: $60,000 per yearJob DescriptionThe IT Systems...


  • Tampa, Florida, United States SRG Government Services Full time

    Role SummaryWe are seeking a highly skilled and experienced Executive Secretary Specialist to join our team at SRG Government Services.About the RoleThis is a long-term contract position with potential for permanent employment, offering a competitive salary of up to $32 per hour.ResponsibilitiesPerform a variety of administrative duties for senior staff...


  • Tampa, Florida, United States Big Johns Alabama Barbecue Inc Full time

    At Big Johns Alabama Barbecue Inc, we're seeking an experienced and skilled Executive Culinary Specialist to join our team. As a key member of our kitchen staff, you'll play a crucial role in delivering high-quality meals to our customers.About the RoleWe're looking for someone with a passion for cooking who can lead by example, mentor junior chefs, and...


  • Tampa, Florida, United States Pridestaff Full time

    We are seeking an exceptional Executive Support Associate to join our team at PrideStaff, a national staffing organization. This role plays a pivotal part in ensuring the advisory team operates smoothly and efficiently.Key Responsibilities:Provide administrative support to the financial advisory team, including managing calendars, scheduling appointments,...


  • Tampa, Florida, United States Raas Infotek Full time

    Job Title: Desktop Support Specialist - Technical Lead">">This is a technical leadership role responsible for providing desktop support to the team.">The ideal candidate will have experience in desktop support, IT infrastructure, and team management.">Key Responsibilities:">• Enable the team with training and development on desktop systems.">• Ensure...


  • Tampa, Florida, United States TEKsystems Full time

    Job Title:Technical Support Specialist - Digital Support TeamJob Summary:We are seeking a skilled Technical Support Specialist to join our Digital Support Team. As a Technical Support Specialist, you will be responsible for providing technical support to patients and customers through various channels, including phone, email, and chat. You will troubleshoot...