Accounts Specialist

4 days ago

Irving, Texas, United States Imprimis Group Full time
Job Overview

The Imprimis Group is seeking a skilled Accounts Payable Specialist to join our team in North Dallas - DFW area. As an A/P Specialist, you will handle all functions related to managing payments of goods and services to vendors by matching purchase orders, gathering charge slips, sales tickets, receivers, etc. and preparing invoices for payment with proper cost center and ledger coding.

Main Responsibilities:

  • Full cycle A/P including receiving and reviewing invoices from vendors, and 3-way matching.
  • Post invoices for payment by matching same to existing purchase orders in accounting system (AX).
  • Process FedEx and Freight invoices in a timely manner.
  • Accurately codes all non-purchase order invoices and ensures proper approval is obtained before entering and processing for payment.
  • Maintain vendor list in AX, adding vendors as needed, ensuring accurate entry, and updating of vendor information; compliance of new vendor setup, including receipt of W-9s.
  • Create purchase orders in AX for recurrent and/or monthly payments, such as utilities or rent.
  • Knowledge of chart of accounts & general ledger to code invoices as needed.
  • Learn to calculate and process payment requests for Auto/Mem vendors (backup staff).
  • Match processed invoices to check, obtain signatures and mail payments.
  • Process wire transfers and ACH transactions.
  • Research and correct discrepancies with vendor invoices as needed.
  • Review vendor statements; handle incoming and outgoing vendor calls.
  • Prepare month-end accruals.
  • Maintain accounts payables reports, spreadsheets, and other schedules.
  • Assist employees in the creation of requisitions and purchase orders.
  • Assist Controller and other accounting personnel with projects as needed.

Requirements:

  • Bachelor's degree in finance or accounting preferred.
  • 3+ years' related experience in accounting roles including full cycle A/P processing.
  • Experience in high volume settings including corporate payables, freight, utilities, AMEX and various other invoice types.
  • Experience with MS Dynamics AX is preferred.
  • High degree of proficiency in processing high-volume invoices within established deadlines.
  • Demonstrate accuracy and thoroughness, monitors own work to ensure quality.
  • General knowledge of accounting with a strong understanding of the general ledger accounts and how they relate to invoices.
  • Must be detailed oriented and possess excellent mathematical and analytical skills.
  • Ability to think analytically with strong problem-solving skills.
  • Advanced Excel skills and proficiency in Microsoft Office.

Compensation: $23 per hour, flexible scheduling, competitive benefits package and great work life balance.

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