Administrative Support Specialist
5 days ago
Industrial Communications West is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. In this role, you will be responsible for providing administrative support to various departments, ensuring the smooth operation of our office.
Key Responsibilities
- Provide administrative support to various departments, including scheduling meetings, preparing correspondence, and maintaining records.
- Organize and maintain accurate and up-to-date filing systems, both physical and digital.
- Prepare and edit documents, reports, and presentations, ensuring accuracy and attention to detail.
- Answer phone calls, respond to emails, and provide excellent customer service to internal and external stakeholders.
- Coordinate travel arrangements, book meeting rooms, and arrange for catering and other logistical needs.
- Manage office supplies, maintain inventory, and ensure timely ordering and delivery.
- Perform other administrative tasks as needed, including data entry, mail sorting, and package delivery.
Requirements
- High school diploma or equivalent required; associate's degree or higher preferred.
- Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Flexibility to adapt to changing priorities and deadlines.
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