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Procurement Officer

2 months ago

Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full time

Job Title: Procurement Officer

Company: Metropolitan Water Reclamation District of Greater Chicago

Overview

Under supervision, responsible for the acquisition of standard services, supplies, and materials utilizing the informal bidding process for services valued under $10,000 and for materials, supplies, and equipment valued under $25,000.

Key Responsibilities

The following are essential functions typical of this position, though not exhaustive:
  • Reviews purchase requests for accuracy and completeness, making necessary adjustments and collaborating with the requesting department as needed.
  • Prepares invitations for bids and/or requests for pricing.
  • Sources purchase requests, solicits pricing from vendors, and secures quotes for the procurement of services, supplies, materials, and equipment.
  • Identifies potential suppliers for materials, supplies, equipment, and services.
  • Receives, reviews, evaluates, and tabulates bids for compliance, including cost, acceptability, and delivery timelines.
  • Generates purchase orders, change orders, and cancellations as required.
  • Procures all inventory items stored in the organization’s facilities; adjusts specifications as necessary.
  • Serves as a liaison between internal users and suppliers, addressing quality concerns, expediting deliveries, providing guidance, and assisting in resolving invoice discrepancies.
  • Maintains awareness of products within assigned commodity categories.

Additional Responsibilities

  • Assesses vendor capabilities and past performance, conducting facility inspections when necessary.
  • Drafts correspondence related to purchase orders or deliveries.
  • Generates, updates, evaluates, and maintains departmental reports or documents related to procurement activities.
  • Assists in resolving invoice discrepancies, follows up on purchase order issues with vendors, and expedites deliveries as needed.
  • Manages reference materials for assigned commodities, including vendor catalogs and pricing lists.
  • Performs additional assigned duties as required.

Work Environment

Primarily operates in an office environment utilizing standard office equipment, including computers.

Desired Knowledge, Skills, and Abilities

  • Understanding of procurement principles, practices, procedures, and legal requirements in large-scale governmental purchasing.
  • Familiarity with supply sources in electrical, mechanical, plumbing, and maintenance sectors.
  • Knowledge of inventory management techniques and principles.
  • Ability to perform routine to moderately complex mathematical calculations related to procurement.
  • Strong interpersonal and effective communication skills, both verbal and written.

Minimum Qualifications

A degree from an accredited college or university in business, public administration, or a related field, along with at least one year of experience in procuring materials, supplies, and equipment.

Substitution

Additional experience in procurement may substitute for the required education on a year-for-year basis. Sub-professional experience in a procurement environment can substitute for the education requirement on a two-year experience for one year of education basis.

Promotional Requirement

  • None