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Office Operations Coordinator

2 months ago

Mastic Beach, New York, United States MyCareersFuture Full time

**Job Summary**

MyCareersFuture is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.

**Key Responsibilities**

  • Process sales orders, delivery orders, and invoicing in a timely and accurate manner.
  • Prepare and arrange for courier services to ensure prompt delivery of packages.
  • Assist in the preparation of catalogues and other marketing materials.
  • Update and maintain accurate records, including DO and INV books.
  • Provide administrative support to sales personnel to process client orders.
  • Key in system purchase orders and ensure accurate data entry.
  • Archiving of old files and documents in a secure and organized manner.
  • Perform other ad-hoc duties as assigned by management.
  • Provide weekly progress updates to ensure transparency and accountability.
  • Ensure a safe and healthy work environment by adhering to HSE in-house rules and regulations.
  • Identify and mitigate HSE hazards, aspects, and risks in daily tasks and activities.
  • Notify team members at least 2 working days in advance of any leave to minimize downtime.
  • Report to the office as required to ensure seamless operations.

**Requirements**

  • Proficient in MS Office, including Word, Excel, and PowerPoint.
  • Higher secondary education or equivalent, with a preference for higher qualifications.
  • At least 1-2 years of relevant office administration experience in an MNC environment.
  • Positive attitude, good interpersonal skills, and a strong work ethic.