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The Benefits Analyst is responsible for administering the company's welfare benefit and retirement programs in compliance with applicable law to the 10,000+ Toyota Industries Associates. This position handles many aspects of the benefit programs and retirement plans, including but not limited to: plan rollout to Associates, enrollments, renewals, education, and daily administration.
Key Responsibilities:
Administer company benefit programs ensuring compliance with regulatory requirements and plan guidelines (programs include retirement plans, health insurance, short-term disability, long-term disability, life insurance, business travel, vacation, incentive, wellness, etc.).
Assist associates with benefit questions and resolve administrative issues with insurance companies.
Additional Responsibilities:
Prepare all open enrollment materials, setup benefit system for any benefit changes, conduct system testing, and present benefit plan updates at subsidiary annual enrollment meetings.
Serve as the technical expert in benefits and mentor other HR staff in North America on benefit related questions and Associate issue resolution.
Coordinate the design and communication of annual benefit enrollment materials.
Draft legal compliance documentation such as Welfare Plan Documents, Amendment, and Summary Plan Descriptions.
Travel to and conduct annual enrollment meetings at subsidiaries explaining all benefit plan changes to Associates.
Oversee the accuracy of vendor billings and claims management.
Facilitate new hire benefit orientation to corporate new hires, and support group companies in the development of materials for their new hire benefit meetings.
Ensure the HRIS benefit module is configured accurately and coordinate the necessary annual enrollment system configuration changes through user acceptance testing.
Participate in the strategic planning of the Toyota retirement plans (including a 401(k) Plan, SERP, Top Hat, Deferred Compensation Plan, and Retiree Medical Plan).
Perform daily administration duties for the Toyota retirement plans and special projects as needed.
Exercise discretion in situations where the policy may not specifically address the unique situation and ensure compliance to company guidelines.
Participate in short-term and long-term company planning activities making recommendation for strategic HR items in the Hoshin process.
Requirements:
Bachelor's degree, preferably in Human Resources, Accounting or related business field. Experience using an HRIS system is preferred (ADP Vantage is the current system of record). Excellent written and verbal communication skills to compose and deliver communication materials to all levels of the organization.
Ability to manage day-to-day job duties while also completing special projects on time and accurately.
Experience with all Microsoft Office Products (emphasis on Excel - macros, charting, pivot tables, if statements, data analysis, consolidation tools and Access - queries, setting up databases).
Knowledge of federal, state and local employment laws and practices.
Must have the ability to exercise judgment and make sound decisions quickly while interpreting the company policies.
Travel:
~ Travel may be required up to 10%. This position typically travels domestically to training or subsidiary locations.
Work Environment:
While performing the duties of this position, the employee is frequently required to sit, stand, and communicate verbally and in writing. Manual dexterity and coordination are required to operate standard office equipment such as computer keyboard, calculator, and printer. Work will be performed in an open office environment with cubicles.
