Procurement Specialist

4 weeks ago

Indianapolis, Indiana, United States TriMedx Full time
Job Summary

The Procurement Coordinator-Contractor 2nd shift will be responsible for procuring parts and services needed to maintain clinical engineering equipment for TRIMEDX clients. This role requires prioritizing requests based on defined criteria, creating and itemizing purchase orders, purchasing from approved suppliers, and ensuring timely receipt and payment.

Key Responsibilities
  • Review and prioritize requests based on urgency and critical need, following the life cycle of a requisition from request to delivery and receipt.
  • Create and submit POs to a supplier following the approved sourcing matrix, master agreements (MSA), and procurement policies and procedures with accuracy and speed.
  • Communicate with suppliers and utilize shipping websites to gather tracking information or relevant documentation, reconciling with timeframes submitted by technicians and taking action to ensure timely delivery and receipt.
  • Communicate exceptions or delays to technicians and provide timely follow-up on order inquires.
  • Reconcile supplier invoices with FSRs, master agreements and entitlements to capture savings.
  • Answer technician questions concerning procurement policies and procedures, handling complex issue resolution with support from peers and manager.
  • Support technicians and suppliers with part identification, urgent orders, and order updates.
  • Review and update the purchase order with accurate core exchange and return information.
  • A supervisor may assign ad hoc responsibilities based on business needs.

Requirements
  • Minimum of 1-year relevant work experience; purchasing or supply chain preferred.
  • Customer service experience preferred.
  • Experience in healthcare industry preferred.
  • Positive, team player, strong interpersonal skills; proven ability to efficiently prioritize tasks to delivery results.
  • Strong customer centric mentality and customer service skills.
  • Well organized and able to adapt to change.
  • Strong written, and verbal communication skills; vocalize issues and solutions proactively.
  • Intermediate knowledge of Microsoft Office applications.
  • Must be willing to work a non-traditional schedule, as needed during any open hours of the department.

Education and Qualifications
  • Associate degree in related field or equivalent experience; Bachelor's degree preferred.

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