Associate, Guidelines and Statements Specialist

4 weeks ago

SaintBrieuc, Bretagne, United States Society of Interventional Radiology Full time
About SIR

The Society of Interventional Radiology (SIR) is a leading professional medical society dedicated to advancing patient care and improving lives through minimally invasive, image-guided treatments. With a strong presence in Fairfax, Virginia, SIR represents one of the most innovative and exciting specialties in medicine today.

Position Overview

The Guidelines and Statements Associate will play a vital role in supporting the Guidelines and Statements department, ensuring the smooth operation of daily administrative responsibilities and functions.

Key Responsibilities:

  1. Support Guidelines and Statements meetings, including expert panel and committee meetings, by coordinating materials and resources.
  2. Coordinate and assist with meeting logistics, including scheduling meetings, sending reminders, drafting agendas, leading calls, taking attendance, and minutes as needed.
  3. Organize and facilitate the formation of guideline panels and writing groups by distributing, collecting, reviewing, and tracking pertinent documents.
  4. Assist with soliciting volunteers for document development.
  5. Track and coordinate the open call for topics, including enforcing submission processes, reviewing submissions for completeness/accuracy, and providing guidance to submitters as needed.
  6. Facilitate drafting periods for internal and external guidance documents, including sending out email notifications, collecting and merging comment forms, preparing them for review, and submission.
  7. Facilitate the review, endorsement, and submission process of department documents.
  8. Coordinate and track the progress of both internal guidelines and statements documents and external collaborations.
  9. Create, manage, and collate results from surveys for projects, including but not limited to annual open call for topics, writing group and guideline panel recommendation voting.
  10. Create, format, and distribute department updates (newsletter content, website updates, social media content, etc.) and other pertinent committee communications.
  11. Maintain Guidelines and Statements webpages and mobile application to ensure content is updated and accurate.
  12. Respond to and route inquiries and feedback from volunteers, membership, external associations, and the general public.

Requirements and Qualifications:

  • Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint required), Google Docs, SurveyMonkey, Zoom, and meeting scheduling tools.
  • Excellent written and oral communication skills.
  • Ability to thrive within a team and collaborate both internally and externally.
  • Exemplary project management skills (ability to prioritize and be attentive to deadlines).
  • Superior organizational skills and strong attention to detail.
  • Ability to work well independently and proactively.

Education and Experience:

Bachelor's Degree required, preferably in a science or health-related field; or equivalent experience.

2-3 years related experience in a medical office, healthcare, and/or medical association environment preferred.

Location Requirements:

SIR is not considering applicants outside of the following states at this time: CO, DC, FL, IL, KS, MA, MD, MI, NC, OH, PA, TN, TX, VA.

Working Conditions/Physical Requirements:

Small, fast-paced open office environment with moderate noise levels. Use of phones and computers for extended periods of time. Utilize office equipment and communication technologies for conference calls and teleconference meetings/webinars. Requires general mobility to move through the facility. Ability to lift up to 25 pounds. Frequent interaction with internal staff and physician members/board via phone, in person, email, and other mediums. Normal sitting and standing activities for an office environment. Some travel required primarily for Annual Meeting and other organization events.

This position description should not be construed to imply that the requirements are the sole standards for the position.

SIR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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