Facilities Project Manager
2 weeks ago
Overview:
Facilities Project Manager
Full-Time, 40 hours per week.
Monday-Friday - Hours will vary.
Duly Health and Care is seeking a Facilities Project Manager to assist our Facilities and Real Estate team in overseeing various projects across numerous locations in the region.
Key Responsibilities:
Project Management:
Collaborate with the Director and Project Manager to prioritize and oversee projects related to ongoing construction, renovations, and decommissioning efforts.
Facilitate tasks related to relocations, decommissioning, and reconfigurations (including vendor management and service coordination).
Support the establishment and maintenance of a project intake system.
Coordinate project assessments and delegate tasks to team members and/or external partners.
Maintain effective communication with business partners, contractors, and internal stakeholders.
Identify opportunities for process enhancements and best practices to improve project execution and operational efficiency.
Organize and maintain the PM team's central documentation, information, and filing systems.
Initiate, manage, track, and reconcile purchase orders.
Facilities Coordination:
Serve as a liaison between leadership, clinical staff, and facilities partners for the coordination and escalation of facilities-related projects.
Work in partnership with outsourced facilities management providers to prioritize and manage facilities requests.
Ensure adherence to health, safety, and environmental regulations.
Promptly address and resolve facilities-related inquiries and issues.
Conduct and participate in site tours, accreditation assessments, and regular site visits.
Coordinate with utility and service providers regarding service and billing matters.
Develop and update standard operating procedures for document management and other facility-related processes.
Collaborate with vendors, contractors, landlords, and property managers to ensure timely project completion.
Manage the facilities management team’s SharePoint site and related documentation and databases.
Perform additional duties as assigned.
Qualifications:
EDUCATION and/or CERTIFICATION/LICENSURE:
A high school diploma is required; an associate or bachelor's degree is preferred.
Licensure or certification in a relevant field is preferred but not mandatory (such as LEED, PMP, FMP, CFM, SFM; Six Sigma).
EXPERIENCE:
A minimum of 3-5 years in project management, facilities management, or a related field is required.
Familiarity with commercial lease terminology is advantageous.
Experience with document management systems and related technologies (e.g., SharePoint, CMMS) is beneficial.
Proven ability to manage multiple tasks concurrently and meet deadlines.
Experience in coordinating schedules and managing vendor relationships is essential.
Understanding of clinical/medical environments and operations is helpful but not required.
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