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Federal Grant Management Specialist

2 months ago

Oxon Hill, Maryland, United States Guardians of Honor LLC Full time
Job Overview

Guardians of Honor LLC is a dedicated management consulting firm that has been providing support to federal entities. We are seeking a skilled Grant Specialist to assist our federal clientele.

Position Summary:

The Grant Specialist is responsible for reviewing, tracking, and maintaining grantee reports and deliverables while offering technical assistance to grantees. The ideal candidate will have a proven history of independently managing a portfolio of grantees and facilitating modifications, amendments, and other grant-related actions. Exceptional strategic communication skills are essential, as well as experience in leading project teams and serving as a primary contact for federal contracts. A collaborative spirit and the ability to thrive in a fast-paced, high-energy team environment are also critical.

Key Responsibilities:

  • Assist with essential pre- and post-award grants management tasks, including materials preparation, correspondence, web content management, surveys/forms, and information collection.
  • Develop and assess comprehensive findings reports, effectively communicating any changes or deviations.
  • Maintain a high level of professionalism, diplomacy, and tact in all communications.
  • Ensure timely uploads of reports and documentation into the required systems.
  • Manage records in the tracking system, including file uploads, task monitoring, and issue reporting.
  • Organize filing systems for both electronic and physical documents.
  • Act as the reporting liaison, overseeing all reporting workflows through relevant systems.
  • Prepare items for archiving in accordance with record-keeping standards.
  • Oversee and manage all reporting workflows through GIMS and associated systems.
  • Responsible for tracking program progress reports and ensuring timely submission of final reports.
  • Notify relevant personnel regarding any incomplete or overdue reports.
  • Conduct thorough reviews of official files to confirm compliance with programmatic requirements.
  • Monitor the financial performance of grantees, including drawdowns and expenditures, to minimize unobligated and unliquidated balances.
  • Engage with grantees and technical assistance providers to support programmatic and fiscal performance.
  • Conduct performance evaluations and program assessments.
  • Assist in facilitating regular collaboration calls, contributing to discussions, presenting findings, and documenting meeting minutes.
  • Perform additional tasks related to the applicant review and selection process.

Additional Responsibilities:

  • The scope of this position may evolve based on business needs. The essential functions listed are not exhaustive, and additional tasks may be assigned as necessary.

Qualifications (Knowledge, Skills, Abilities):

  • Proficient reporting skills.
  • Strong verbal communication abilities.
  • Excellent organizational capabilities.
  • Experience with administrative duties such as preparing agendas and collecting materials.

Education and Experience:

  • Bachelor's degree required; master's degree preferred.
  • A minimum of 3 years of specialized experience in providing guidance and technical assistance to state, local, or federally funded grant programs.
  • Ability to manage multiple projects and meet tight deadlines.
  • Demonstrated knowledge of discretionary grant administration is preferred.
  • Proven ability to aggregate and present data from various sources.
  • Strong written and oral communication skills, with the ability to produce high-quality written materials.
  • Exceptional organizational skills and the ability to prioritize effectively.
  • Strong interpersonal skills, with a talent for building relationships and collaborating with diverse stakeholders.
  • Proficient in Microsoft Outlook, Word, Excel, and PowerPoint, as well as various data management software.
  • Experience in developing project documentation and quality control procedures.
  • Adept at prioritizing tasks in a fast-paced, customer-focused environment.
  • Detail-oriented.

Work Environment:

This position is remote, with the expectation of full-time hours. Typical work hours are Monday through Friday, with the possibility of extended hours during peak periods. Local and/or regional travel may be required, including overnight stays.

Equal Employment Opportunity Statement:

All employment decisions will be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status, or any other basis protected by federal, state, or local law.