Accounting and Administrative Specialist

4 weeks ago


Pelican Bay, Texas, United States Beacon Hill Full time
Accounting and Administrative Specialist

At Beacon Hill, we are seeking a highly skilled Accounting and Administrative Specialist to join our team. The successful candidate will be responsible for conducting three-way matching for vendor invoices, ensuring proper coding and routing for approval. They will also verify and process accounts payable invoices and expense claims, ensuring accuracy, coding, and authorization. Additionally, they will prepare weekly Open Purchase Order (PO) reports and Accounts Payable (AP) Payment Forecasts, organize and maintain AP and accounting records in appropriate software or cloud storage, and generate and review monthly financial reports as directed. The ideal candidate will have a thorough working knowledge of accounting software and be able to ensure accurate and timely cost reporting by syncing material and labor costs in QuickBooks. They will also be responsible for greeting and assisting visitors at the corporate office, processing credit card applications and vendor documentation, managing incoming mail and overseeing distribution, providing administrative support to the company president, overseeing corporate office supplies and facility management, ensuring effective communication between corporate and production facilities, preparing and filing lien/pre-lien documents and processing lien releases for signature verification, managing accounts nearing 30-40 days overdue and initiating first contact, inputting billing into QuickBooks, including sending invoices with appropriate backup, running and reviewing Accounts Receivable (AR) aging reports after checks are posted, and assisting with preparing 13-week cashflow reports. The successful candidate will be proficient in Excel, including advanced functions like VLOOKUP, Pivot Tables, and SUMIFS, able to type at least 45 words per minute, have experience with QuickBooks, possess strong problem-solving skills with attention to detail in a fast-paced environment, be self-motivated and capable of working independently while adhering to deadlines, have excellent communication skills, with the ability to collaborate across all company levels, and a positive and energetic approach to workplace interactions. They will also be able to handle confidential information with discretion.

If you are a motivated and detail-oriented individual with a passion for accounting and administration, we encourage you to apply for this exciting opportunity.

Required Skills and Qualifications:

* Proficient in Excel, including advanced functions like VLOOKUP, Pivot Tables, and SUMIFS

* Ability to type at least 45 words per minute

* Experience with QuickBooks

* Strong problem-solving skills with attention to detail in a fast-paced environment

* Self-motivated and capable of working independently while adhering to deadlines

* Excellent communication skills, with the ability to collaborate across all company levels

* Positive and energetic approach to workplace interactions

* Ability to handle confidential information with discretion

What We Offer:

* Competitive salary and benefits package

* Opportunity to work with a dynamic and growing company

* Collaborative and supportive work environment

* Professional development and growth opportunities

How to Apply:

If you are interested in this exciting opportunity, please submit your application, including your resume and a cover letter, to [insert contact information]. We look forward to hearing from you

Beacon Hill is an equal opportunity employer and welcomes applications from diverse candidates.

  • Pelican Bay, Texas, United States Beacon Hill Full time

    Accounting and Administrative SpecialistBeacon Hill is seeking a highly skilled Accounting and Administrative Specialist to join our team. The ideal candidate will have a strong background in accounting and administrative tasks, with the ability to work independently and as part of a team.Key Responsibilities: Conduct three-way matching for vendor invoices,...


  • Horseshoe Bay, Texas, United States Crescent Hotels and Resorts Full time

    DescriptionWe are seeking a skilled Labor Manager to join our Accounting Team at Crescent Hotels and Resorts. As a key member of our team, you will play a crucial role in coordinating and managing the resort's labor and productivity by providing analytical reporting and leading labor meetings.Responsibilities+ Define productivity targets in coordination with...


  • Horseshoe Bay, Texas, United States Crescent Full time

    Job Summary We are seeking an experienced Accounting Professional to join our team at Horseshoe Bay Resort. As a key member of our accounting department, you will be responsible for General Ledger Reconciliation, month-end closing, audits, reports, file maintenance, tax filing, and assisting other areas of the department as needed. Responsibilities ...


  • Horseshoe Bay, Texas, United States Crescent Services Full time

    Job SummaryWe are seeking a skilled Night Audit and Accounting Specialist to join our team at Horseshoe Bay Resort. As a Night Auditor, you will be responsible for ensuring the accuracy of financial transactions and maintaining the integrity of our accounting systems.Key ResponsibilitiesRun night audit reports to ensure accuracy of financial...


  • Horseshoe Bay, Texas, United States Crescent Hotels and Resorts Full time

    Job SummaryWe are seeking a skilled Payroll and Labor Operations Manager to join our team at Crescent Hotels and Resorts. As a key member of our Accounting Team, you will be responsible for coordinating and managing the labor and productivity of our resort. Your primary duties will include providing analytical reporting, leading labor meetings, and...


  • Horseshoe Bay, Texas, United States Crescent Hotels and Resorts Full time

    **About Us**Crescent Hotels and Resorts is a hospitality company that offers a unique blend of luxury and service. We are a dynamic team of professionals who are passionate about delivering exceptional experiences to our guests.**Job Summary**We are seeking a highly skilled Labor and Payroll Manager to join our team at Horseshoe Bay Resort. As a key member...


  • Horseshoe Bay, Texas, United States Crescent Hotels and Resorts Full time

    **Job Summary**We are seeking a detail-oriented and organized Night Audit professional to join our team at Horseshoe Bay Resort. As a Night Audit, you will be responsible for ensuring the accuracy and integrity of our financial records, as well as providing exceptional customer service to our guests.**Key Responsibilities:**Run night audit reports to ensure...


  • Horseshoe Bay, Texas, United States Crescent Hotels and Resorts Full time

    **Job Overview:**At Horseshoe Bay Resort, we are seeking a skilled Market Shop Attendant and Barista to provide exceptional customer service in our hotel market and gift shop. As a key member of our team, you will be responsible for greeting and serving guests, making gourmet coffee, handling cash and operating our POS system.**Key Responsibilities:** Greet...


  • Bay City, Texas, United States Therapy Solutions Full time

    Job OpportunityWe are seeking a highly skilled Behavioral Instructional Aide to join our team in Bay City, Texas. This is a unique opportunity to work in a self-contained classroom setting, providing essential support to students with behavioral challenges.Key Responsibilities:Assist in the management of student behavior, promoting a positive and supportive...


  • Sturgeon Bay, Wisconsin, United States MBE CPAs Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at MBE CPAs. As a key member of our office staff, you will provide exceptional customer service to our clients and support our team with administrative tasks.Key Responsibilities:Provide administrative support to our team, including...


  • Bodega Bay, California, United States Insidesource Full time

    Job OverviewInsidesource is committed to fostering a culture of diversity, equity, and inclusion. As a Senior Accounts Receivable Specialist, you will play a critical role in upholding this vision by overseeing the day-to-day activities of accounts receivable functions.Key Responsibilities:Manage accounts receivables and billing to ensure timely processing...


  • Bay Shore, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for an Accounts Payable Specialist in Islip NY. This role involves managing and executing various accounting functions with a focus on accounts payable. Responsibilities:• Overseeing the accurate and efficient processing of accounts payable• Utilizing various...


  • Cutler Bay, Florida, United States Ruben Sanchez - State Farm Agent Full time

    Job Title: Insurance Account SpecialistWe are seeking a highly organized and efficient Insurance Account Specialist to join our team at Ruben Sanchez - State Farm Agent. As a key member of our agency, you will be responsible for establishing and maintaining customer relationships, providing exceptional customer service, and supporting insurance agents in...


  • Horseshoe Bay, United States Crescent Hotels and Resorts Full time

    **Description** Horseshoe Bay Resort is in search of an accounting professional to join our amazing team. This person's responsibilities will include General Ledger Reconciliation, month-end closing, audits, reports, file maintenance, tax filing and assisting other areas of department as needed so proficiency with Microsoft Excel and a mind for numbers is...

  • Nurse Care Specialist

    4 weeks ago


    Pelican Lake, United States Eastview Health and Rehabilitation Center Full time

    Transforming Lives through Compassionate CareAt Eastview Health and Rehabilitation Center, we are seeking a dedicated Registered Nurse (RN) to join our team of caring professionals. As a Nurse Care Specialist, you will work alongside our Director of Nursing and Nurse Managers to provide exceptional care to our residents.Key Responsibilities:Administer...


  • Green Bay, United States Fastenal Full time

    JOB REQUIREMENTS: Job Description Sales Development Administrator Position location is flexible and may office from a sales office location in Eagan, MN; St.Paul, MN; Winona, MN; Indianapolis, IN; Green Bay, WI; Greensboro, NC Full-time Shift(s): MON TUE WED THU FRI 8:00am - 5:00pm OVERVIEW: Working as Full-time Sales Development Administrator, you will...

  • Nurse Care Specialist

    4 weeks ago


    Pelican Lake, United States Eastview Health and Rehabilitation Center Full time

    We are seeking a dedicated Registered Nurse (RN) to join our team at Eastview Health and Rehabilitation Center. As a Nurse Care Specialist, you will work closely with the Director of Nursing and Nurse Managers to provide high-quality care to our residents. Your responsibilities will include administering medication, monitoring vital signs, and providing...


  • Bodega Bay, California, United States Jerry Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our CEO and executive leadership team. This is a unique opportunity to work closely with startup leaders, gain insights into high-growth businesses, and make a real impact.Key ResponsibilitiesManage and maintain calendars for...


  • Green Bay, United States Green Bay Packaging - Corporate Full time

    Are you a detail-oriented professional with a knack for managing financial transactions and ensuring timely payments? Join our dynamic team as an Accounts Receivable Specialist! In this role, you’ll play a crucial part in maintaining our company’s financial health by overseeing the collection of outstanding invoices, reconciling accounts, and...


  • Green Bay, Wisconsin, United States FAMILY SERVICES MAIN OFFICE Full time

    Family Services is a non-profit organization that protects, heals and cares for children and families throughout Northeast Wisconsin.Our Business Office has an opening for an Accounts Receivable Specialist who is responsible for managing the financial transactions Family Services has with insurance companies, patients, and other payers.This role involves...


  • Kings Bay, United States Research and Development Solutions ,Inc. Full time

    Job Summary RDSI is seeking an Administrative Assistant to work full or part-time at the Naval Submarine Base, Kings Bay, GA. The selected candidate will provide program support for Submarine Combat Systems. The candidate must be able to work independently to accomplish program tasking. Training for all Government processes and software will be provided....


  • Green Bay, Wisconsin, United States Nicolet National Bank Full time

    Job SummaryNicolet National Bank is seeking a highly organized and detail-oriented Wealth Administrative Assistant to provide administrative support to our Financial Advisors and team. This role is critical to our success, and we are committed to creating a work environment where our employees feel valued, respected, and supported.Key Responsibilities:Manage...


  • Green Bay, Wisconsin, United States Nicolet National Bank Full time

    Job DescriptionNicolet National Bank is committed to delivering exceptional service to our customers. As a Wealth Administrative Assistant, you will play a critical role in supporting our Financial Advisors and teams.Key Responsibilities:Prepare reports and schedule client meetingsOpen and process new accounts, perform data entry, and handle client service...

  • Fiscal Administrator

    4 weeks ago


    Palm Bay, United States City of Palm Bay Florida Full time

    Graduation from an accredited college or university with a Bachelor's degree in accounting, business administration, public administration, or closely related field plus five (5) years of recent specific job-related experience in municipal budget pre Police, Fiscal, Administrator, Inventory Control, Department, Budget, Retail

  • Accounting Specialist

    4 weeks ago


    Sturgeon Bay, Wisconsin, United States MBE CPAs Full time

    Join MBE CPAs as a key member of our team and contribute to the success of our clients. As a Bookkeeper, you will play a vital role in providing support for bookkeeping, payroll, and QuickBooks services. Your expertise will ensure compliance with GAAP and related tax rules and regulations. Key responsibilities include: Providing full charge bookkeeping...


  • Horseshoe Bay, United States Crescent Hotels and Resorts Full time

    **Description** We're looking for a Labor Manager to add as a key new member to the Accounting Team. The Labor Managers primary responsibility is to coordinate and manage the Resorts labor and productivity by providing analytical reporting and leading labor meetings. They'll perform the day-to-day activities associated with payroll processing as defined by...

  • Account Manager

    4 weeks ago


    Green Bay, Wisconsin, United States Hilti Corporation Full time

    About the Role:The Customer Partnership Specialist will serve as the primary point of contact for our customers, fostering strong relationships and driving business growth through effective sales and service strategies.Key Responsibilities:Manage a portfolio of customer accounts to build long-term, sustainable relationshipsDevelop and implement individual...

  • Field Administrator

    2 months ago


    Kings Bay, United States RQ Construction Full time

    20.00-24.00 per hour DOE | 1033 Uss Tennessee Avenue, Kings Bay Base, GA, USA | Hourly | Full Time We are looking for Field Administrators to support construction projects on the Military Base at Kings Bay, Georgia. This position provides a wide variety of skilled administrative and compliance support to multiple stakeholders in a fast-paced environment....


  • Green Bay, United States VitalCore Health Strategies Full time

    VitalCore Health Strategies (VCHS), an industry leader in Correctional Health Care has an opening for a Health Services Administrator / Registered Nurse at Brown County Jail in Green Bay, WI!Interested in learning more about this job Scroll down and find out what skills, experience and educational qualifications are needed.VitalCore’s Corporate Office is...