Student Information Management System Clerk

2 days ago

Spring, Texas, United States Spring Independent School District Full time
Job Title: SIMS Clerk

The Spring Independent School District is seeking a highly skilled and detail-oriented SIMS Clerk to join our team. As a SIMS Clerk, you will play a critical role in ensuring the accuracy and timeliness of student information management systems.

Key Responsibilities:
  • Monitor and update all PEIMS data required for federal, state, and local reporting in a timely manner.
  • Interface with campus staff regarding the Public Education Information Management System (PEIMS) and report accordingly.
  • Correct and assist campus personnel with data compliance issues such as eSchoolPLUS, PEIMS, PID, PET, and Texas Records Exchange (TREx) for final review by an administrator.
  • Meet weekly with the Registrar, Assistant Registrar, Attendance Clerk, and members of the non-instructional data quality team to ensure PEIMS coding of data accuracy as it relates to transcripts, enrollment, withdrawal, leavers, and attendance.
  • Meet weekly with Assistant Principals and Data Stewards to ensure PEIMS coding is accurate as it relates to discipline incidents.
  • Meet every three weeks with the Registrar and members of the non-instructional data quality team to ensure date entry for PEIMS is accurate as it relates to grades.
  • Responsible for grade reporting, including but not limited to, grade entry, grade verification process, student report cards, progress reports, and distribution of grades for review by an administrator.
  • Assist the liaison for Home Access Center, Teacher Access Center, and eSchoolPLUS Admin.
  • Ensure accuracy of and deadlines for data entry and collection as scheduled by the Data Management and Compliance Department.
  • Responsible for accurate data entry for the following state required tasks, which will be reviewed for final approval:
    • No Show process
    • Enrollment Verification counts
    • 1st-6th six-weeks Membership Reconciliation
    • Maintain Campus Audit Box
    • Verify special populations and all snapshot data with campus personnel, district departments, and the PEIMS and Compliance Analyst
  • Prepare the PET discrepancies and TREx requests for all campuses for review by an administrator.
  • Prepare documents to communicate information to staff, parents, students, and district personnel regarding PEIMS-related data.
  • Ensure accuracy of data input of permanent records, enrollment/withdrawals, discipline, attendance, master schedules, and summer school information for review by administrator.
  • Assist with creating an effective office protocol for data efficiency.
  • Ensure the smooth transfer of data to and from other district campuses.
  • Maintain confidentiality of information.
  • Provide an organized working environment so that data is secure and not for public viewing.
  • Remain updated on local, state, and federal policies regarding PEIMS.
  • Attend training sessions that are provided by campus and district personnel.
  • Pass the Spring Independent School District's Certification SIMS Course within the first 6 months of employment.
  • Perform all other duties as assigned.
Requirements:
  • High School Diploma from an accredited institution.
  • Thorough knowledge of federal, state, and local laws and board policies pertaining to public education student information management systems, processes, and procedures.
Preferred Qualifications:
  • 60 hours or more of college coursework from an accredited college or university.
  • Five or more years of experience with public education student information management systems.
Special Knowledge/Skills:
  • Ability to communicate effectively in both written and oral forms with all levels of organization, both internal and external.
  • Ability to comprehend the Public Education Information Management System (PEIMS) and implement guidelines at the campus level.
  • Ability to manage and impart confidential information.
  • Skills in assessing and prioritizing multiple tasks, projects, and demands.
  • Excellent organizational and presentation skills.
  • Excellent skills in the use of computer software with an emphasis on Microsoft Excel.
Working/Special Conditions:

The usual and customary methods of performing this job require the following:

Job may require prolonged periods of time sitting, moderate standing, stooping, bending, reaching, and repetitive hand motions; prolonged use of computer. May require some lifting of no more than 10 pounds. Ability to maintain emotional control under stress.

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