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Office Manager

2 months ago

Vergennes, Vermont, United States Cantex Continuing Care Network Full time
Job Summary:

The Office Manager plays a crucial role in ensuring the smooth operation of our home health agency. This position is responsible for coordinating office functions, managing administrative tasks, and overseeing personnel management, medical records, and payroll. The ideal candidate will have strong organizational and interpersonal skills, proficiency in computer use, and the ability to work in a fast-paced office environment.

Key Responsibilities:
  • Manage all office functions and processes, including clerical, personnel, medical records, and payroll.
  • Assist in the billing process and financial functions as needed.
  • Oversee agency communications, including pagers, telephones, mail, and tracking of physician orders.
  • Promote compliance with all state and federal regulations.
  • Use effective interpersonal relations and communication skills to ensure seamless interactions with staff, patients, and families.
  • Stay current with changes in home health regulations and promote agency philosophy and mission.
  • Ensure patient/resident safety and perform other duties as required.
Requirements:
  • 2 years of general office management and human resource experience.
  • Experience in Paycom and Homecare Homebase highly preferred.
  • Computer skills required.
  • Excellent interpersonal and organizational skills.
  • Reliable transportation.
Working Conditions:

This role requires working in a routine office environment with moderate noise levels. The ability to work flexible schedules, extended hours, and travel locally is essential. Some exposure to inclement weather may be required.

Physical and Mental Effort:

The Office Manager must be able to communicate effectively in English, both verbally and in writing, with various levels of staff, patient families, and outside customers. Prolonged sitting and some standing are required, as well as occasional lifting, pulling, carrying, and pushing items weighing up to 50 pounds. Frequent stooping, kneeling, and reaching while accessing files are also necessary. The role requires working under some stressful conditions to meet deadlines and employer and employee needs, as well as excellent problem-solving skills.