Assistant Director of Stewardship Operations

6 days ago


San Antonio, Texas, United States St. Mary's University Full time

About the Role

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We are seeking a highly skilled and experienced Development Stewardship Coordinator to join our team at St. Mary's University. This role is responsible for managing stewardship donor-based scholarships and other endowed funds using best practices and methodologies for cultivation, solicitation, and stewardship.

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The ideal candidate will have excellent communications, analytical, and organizational skills to compile and review data for donor impact reports. They will also assist the Advancement team in planning, integration, and oversight of development programs, specifically related to stewarding donors.

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Key Responsibilities

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  • Formulates, directs, designs, and coordinates the production of stewardship materials for donor impact reports to include endowed funds and some restricted gift scholarship funds and thank-you mailings.\
  • Collaborates with the Executive Director of Advancement Services to implement the donor impact reporting program.\
  • Develops and implements a comprehensive stewardship plan for the Office of Development, in collaboration with Development Officers and Annual Giving.\
  • Coordinates and maintains the endowed fund reporting program by monitoring existing agreements and awards, in collaboration with the Financial Compliance Administrator, Advancement Services, Development Officers, and the Office of Financial Aid.\
  • Cultivates relationships with donors to ensure continued support for the university.\
  • Serves as a liaison between faculty/staff and students to provide information and resources regarding scholarship activities and programs.\
  • Prepares quarterly reports to the San Antonio Livestock Exposition (S.A.L.E.) and other external organizations to ensure timely payment of scholarship cohort awards to the university.\
  • Communicates with scholarship recipients to request thank-you letters, edits, proofs, and prints thank-you letters to donors.\
  • Assists with planning special events such as scholarship luncheons, receptions, and donor events; coordinates remarks for speakers when appropriate; selects event sites and coordinates logistical arrangements.\
  • Maintains a comprehensive stewardship and reporting calendar.\
  • Interviews, hires, supervises, and performs semester job appraisals for work-study personnel.\
  • Performs other related duties as assigned.\


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