Coordinating Specialist

4 days ago


Somerset, United States Virtual Employee Services (C) Full time
Coordinating Specialist Position

We are seeking a motivated Coordinating Specialist to join our team at Virtual Employee Services (C), responsible for coordinating key projects and delivering exceptional services to our clients.

Role Overview

This is a part-time hybrid role involving 17 hours of work per week from Monday to Friday, 8:30 AM - 5:00 PM.

Main Responsibilities:
  • Develop and implement effective work orders and reports to enhance project management.
  • Conduct regular inventory reconciliation to ensure accurate stock levels and identify any discrepancies.
  • Create comprehensive client reports to facilitate clear communication and transparency.
  • Process client requests promptly and professionally to deliver exceptional customer service.
  • Offer internal clients assistance via email, fax, and phone to resolve inquiries efficiently.
  • Prepare samples for client review to guarantee quality standards.
  • Monitor inventory levels and back-order situations to prevent potential disruptions.
  • Establish and maintain job folders, filing systems, and records storage procedures to promote organizational efficiency.
  • Pursue additional program management tasks as directed by the Program Manager or Account Manager to drive business growth.
Account Management Responsibilities:
  • Deliver high-quality results in a timely, efficient, and cost-effective manner while providing outstanding customer service.
People and Resource Management Responsibilities:
  • Maintain accurate Resource Hours and capture billable, non-billable, and overtime hours to optimize resource allocation.
Requirements:
  • Education/Training: A Bachelor's degree is preferred, but not required.
  • Work Experience: One - two years of experience within an office environment; Pharmaceutical industry experience is highly valued.
Key Skills & Abilities:
  • Effective written and verbal communication skills to interact with stakeholders.
  • Customer Service Skills to deliver exceptional experiences.
  • Attention to Detail to ensure accuracy and precision.
  • Microsoft Office Skills with a strong working knowledge of Excel and Word to manage data effectively.

The estimated salary for this position is $34,600 per year, based on a 40-hour workweek.



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