Coordinating Specialist
4 days ago
We are seeking a motivated Coordinating Specialist to join our team at Virtual Employee Services (C), responsible for coordinating key projects and delivering exceptional services to our clients.
Role OverviewThis is a part-time hybrid role involving 17 hours of work per week from Monday to Friday, 8:30 AM - 5:00 PM.
Main Responsibilities:- Develop and implement effective work orders and reports to enhance project management.
- Conduct regular inventory reconciliation to ensure accurate stock levels and identify any discrepancies.
- Create comprehensive client reports to facilitate clear communication and transparency.
- Process client requests promptly and professionally to deliver exceptional customer service.
- Offer internal clients assistance via email, fax, and phone to resolve inquiries efficiently.
- Prepare samples for client review to guarantee quality standards.
- Monitor inventory levels and back-order situations to prevent potential disruptions.
- Establish and maintain job folders, filing systems, and records storage procedures to promote organizational efficiency.
- Pursue additional program management tasks as directed by the Program Manager or Account Manager to drive business growth.
- Deliver high-quality results in a timely, efficient, and cost-effective manner while providing outstanding customer service.
- Maintain accurate Resource Hours and capture billable, non-billable, and overtime hours to optimize resource allocation.
- Education/Training: A Bachelor's degree is preferred, but not required.
- Work Experience: One - two years of experience within an office environment; Pharmaceutical industry experience is highly valued.
- Effective written and verbal communication skills to interact with stakeholders.
- Customer Service Skills to deliver exceptional experiences.
- Attention to Detail to ensure accuracy and precision.
- Microsoft Office Skills with a strong working knowledge of Excel and Word to manage data effectively.
The estimated salary for this position is $34,600 per year, based on a 40-hour workweek.
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