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Administrative Support Specialist

2 months ago

Caldwell, Idaho, United States Industrial Builders Full time
Job Overview

Position Title: Administrative Support Specialist Status: Full-time, Non-Exempt

Compensation Range: $23-$26/hr. based on experience

Work Arrangement: Onsite, not eligible for remote work

About Our Company: Since 1993, Industrial Builders has maintained a steadfast dedication to superior construction practices. As a leading industrial organization, we serve a wide range of industries, including Energy Production, Baggage Handling Solutions, Sustainable Energy, Water and Waste Management, Mining Operations, and Pipeline Development. Our commitment spans both private and public sectors, ensuring excellence in every endeavor.

Position Summary: We are seeking a proficient Administrative Support Specialist to join our Accounts Payable team. This role is crucial in processing, tracking, and documenting payments accurately and efficiently. The specialist will play a vital role in managing financial transactions, ensuring timely operations, and maintaining positive relationships with our esteemed partners.

What We Offer:

  • Competitive Salary
  • Weekly pay with Direct Deposit
  • Generous Paid Time Off Program
  • Comprehensive Health, Dental, and Vision Insurance
  • Opportunities for Career Development and Professional Growth
  • Paid Holidays
  • 401(k) Retirement Plan

Key Responsibilities:

  • Examine invoices for proper documentation prior to processing payments
  • Conduct data entry for invoices
  • Generate purchase orders as required
  • Assist senior financial personnel as necessary
  • Verify figures, postings, and documents for accuracy and compliance
  • Adhere to federal, state, and company policies and regulations
  • Classify documents according to company protocols
  • Perform general office tasks, including filing, answering calls, and managing routine correspondence
  • Match invoices with purchase orders and packing slips, recording necessary details

Required Skills and Qualifications:

  • High school diploma or equivalent
  • Basic understanding of finance, accounting, and bookkeeping principles
  • Excellent time management and attention to detail
  • Ability to maintain confidentiality of sensitive information
  • Associate's degree or equivalent preferred, but not mandatory
  • Strong numerical skills
  • Experience in accounts payable processes
  • Familiarity with accounting software and online platforms

Work Environment:

The characteristics of the work environment described here are representative of those an employee may encounter while performing essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The work environment is typically fast-paced, and the noise level can be moderate. Employees must possess excellent organizational, time management, and stress management skills to fulfill required tasks.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Employees must regularly lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. While performing job duties, employees are regularly required to sit and communicate effectively. Frequent use of hands and arms is necessary, and occasional standing, walking, climbing, or balancing may be required.

Compensation Information: $23-$26 Hourly Wage