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HR Generalist

2 months ago

Costa Mesa, California, United States Electric Vehicle Industry Full time
Job Summary

We are seeking a highly organized and detail-oriented Human Resources Coordinator to join our team in the Electric Vehicle Industry. The successful candidate will be responsible for assisting the Human Resources function, including employee administration, management of personnel records, compliance with laws and regulations, interview scheduling, new hire administration, and other duties as assigned to support human resources.

Key Responsibilities
  • Prepare offer letters and employment contracts for successful candidates to be signed by HR Director or HR Manager.
  • Coordinate new hire onboarding processes, including ensuring that all onboarding documents are properly executed and filed, facilitating new hire orientation, and introducing new hires to company policies and culture.
  • Track and maintain employee certifications in appropriate record-keeping software.
  • Assist in the preparation of legal documentation for HR and Legal teams.
  • Assist HR team with regular data audits of all HR systems and record-keeping platforms.
  • Support HR team in administering employee benefits programs.
  • Provide guidance to employees on HR-related policies and procedures.
  • Maintain accurate and up-to-date human resource files, records, and documentation.
  • Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refer more complex questions to appropriate senior-level HR staff or management.
  • Maintain the integrity and confidentiality of human resource files and records in appropriate shared drives.
  • Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Provide clerical support to the HR department, including opening mail and distributing to appropriate departments, ordering and maintaining office supplies and inventory levels/needs.
  • Be familiar with current HR company policies, state and federal regulations, trends, and practices to ensure compliance, especially in the Electric Vehicle Industry.
  • Assist employees by answering questions regarding policies, procedures, and other matters as needed.
  • Support HR leadership in educating employees on and enforcing company policies.
  • Help management track employee training and support as needed.
  • Foster positive employee relations and work to solve any employee issues that surface.
  • Support any HR special projects, including the safety committee.
  • Assist in preparing or prepares correspondence as requested.
  • Support Talent Acquisition with new hire tasks, such as background checks and orientation.
  • May assist with payroll functions, including processing, answering employee questions, fixing processing errors, and distributing checks in ADP.
  • Act as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
  • Assist with planning and execution of special events, such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
  • Communicate with facilities management and assist with facility-related tasks as needed.
  • Perform other projects and duties as assigned.
Requirements
  • Minimum 2+ years of experience in an HR/office administration or project coordination related role.
  • Must have completed an A.A. degree, Bachelor's degree (preferred).
  • Familiar with Leave of Absences, such as FMLA, CFRA, PFL, etc.
  • Demonstrated excellent verbal and written communication skills, including a friendly and professional demeanor.
  • Strong organizational and problem-solving skills; ability to manage priorities and workflow.
  • Strong proficiency in Microsoft Office Suite required (intermediate to advanced skills with MS Outlook required).
  • Ability to work independently with little to no direction.
  • Strong attention to detail.
  • Ability to deal effectively with a diversity of individuals at all organizational levels.
  • Possess good judgment with the ability to make timely and sound decisions.
  • Versatility, flexibility, and willingness to work within constantly changing priorities with enthusiasm.
AAP/EEO Statement

We are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status or any other characteristic protected by federal, state, or local law, and will not be discriminated against on the basis of disability.

Job Type

Full-time / Non-exempt

Pay

$26.00 per hour

The compensation philosophy reflects the Company's reasonable expectation at the time of posting. We consider a number of factors when making individual compensation decisions, including, but not limited to, skill sets, experience, and training, and other business needs.

Work Location

In person, No-hybrid or remote work

Schedule

Mondays – Fridays, 8:30 a.m. to 5 p.m., 30-minute meal break