Senior Project Coordinator

4 weeks ago

St Louis, Missouri, United States V-Soft Consulting Group, Inc. Full time

Job Summary

V-Soft Consulting Group, Inc. is seeking a highly skilled Senior Project Administrator to provide executive-level administrative support to the Executive Vice President, CFO. The ideal candidate will possess excellent organizational, communication, and technical skills to manage day-to-day operations, handle confidential business matters, and maintain a smooth office environment.

Key Responsibilities

  • Provide high-level administrative support to the Executive Vice President, CFO, including phone calls, calendar management, meeting coordination, and travel arrangements.
  • Manage day-to-day office responsibilities, including file systems, records management, and correspondence.
  • Act as a vital conduit between the Executive Vice President, CFO, and workforce, ensuring effective communication and collaboration.
  • Operate independently in the absence of the EVP, CFO, and assist with problem-solving and decision-making.
  • Prepare agendas for meetings and related functions, and support the coordination of management functions across Finance.
  • Maintain a comprehensive understanding of department policies, procedures, and department members' methods of operation to conduct duties and responsibilities effectively and efficiently.
  • Follow up and track projects, programs, and performance measurements, and provide budget analysis and financial reporting.
  • Learn, understand, and review financial applications and reports, and prepare materials for large mailings and distribution.
  • Produce a variety of typed statistical and narrative reports, proofread and edit typed materials, and collect, organize, and verify records and data.
  • Coordinate audit schedules, collect information for auditors, and upload official and final financial reporting.
  • Manage time management and payroll systems for the Executive Vice President, CFO's direct reports, and receive and provide information to Agency management officials, Commissioners, and Agency personnel.
  • Interact with Agency officials, the Board of Commissioners, Agency employees, representatives of other organizations, local state and federal officials, and the public concerning activities, schedules, and procedures.
  • Oversee projects as assigned from the Executive Vice President, CFO, and prioritize and manage time-sensitive projects.

Requirements

  • Projects a highly professional, positive image compatible with the needs of Agency Executives and others.
  • Ability to develop and maintain positive and effective interactions and working relationships at all levels, including senior management, both verbally and in writing.
  • Skilled in the use of office equipment, including computers, copying machines, telephones, and recording devices.
  • Experienced in establishing work priorities and meeting deadlines in a fast-paced, high-pressure environment.
  • Ability to establish procedures critical to timely deadlines.
  • Communicates effectively, both orally and in writing, handles complaints, and effectively deals with sensitive, confidential issues.
  • Interacts effectively with Agency management officials, Commissioners, Agency staff, and members of the public.
  • Proven experience working well under pressure with a high degree of responsibility.
  • Must be able to multi-task and handle responsibilities for multiple departments.
  • Sets priorities independently.
  • Experienced in composing, proofreading, and editing written materials.
  • Finance experience strongly preferred.
  • Advance MS Office skills, including Outlook, Word, Excel, and PowerPoint.
  • Minimum typing requirement is 50 wpm, and 65 wpm preferred.

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