Accounting Operations Specialist

6 days ago


Louisville, Kentucky, United States Stites & Harbison, PLLC Full time

Stites & Harbison, PLLC is a full-service law firm seeking an Accounting Operations Specialist to support the daily operations of its accounting team in Louisville, Kentucky. This is a non-exempt, full-time position with excellent benefits.

The ideal candidate has a natural passion for math and an eagerness to learn more about the overall billing process. Under the direction of the Billing Manager, the Accounting Operations Specialist will prepare and process billing invoices from pre-stage to final invoicing for firm clients.

This is not a remote position and only candidates within commuting distance of the office will be considered. We offer a business casual atmosphere that promotes a positive work environment for all employees.

Responsibilities:

  • Collaborate with attorneys, legal assistants, and others to generate prebills, monitor unbilled time, ensure timely billing, and collections.
  • Edit prebills per partner instructions, including time descriptions, transfers, write down/off of unbilled time/costs, in conformity with firm policy.
  • Show tenacity and drive in following up with Billing Partners and others to resolve client billing issues and ensure invoices are approved and billed.
  • Reconcile and maintain client accounts and accrual schedules.
  • Review prebills and follow-up with attorneys to ensure entries are posted to correct matters.
  • Edit and translate prebills into bills utilizing the 3E system.

Compensation: The estimated annual salary for this role is around $55,000 - $65,000 based on industry standards and location. The firm offers a competitive salary and benefits package.

Requirements:

  • A High School Diploma (or equivalent)
  • Proficiency in Elite, 3E, or ADERANT software
  • Understanding of basic principles of finance, accounting, and bookkeeping
  • Superb time management skills and detail orientation
  • Ability to maintain confidentiality of company and partner information

About Us: Stites & Harbison, PLLC ranks in the Top 20 'Best Places to Work in Kentucky' for 2024 in the medium company category. The firm has made the list 18 times — 10 of those in the Top 10.

We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status, or other status protected by law. Stites & Harbison is an equal opportunity employer.



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