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Administrative Support Specialist

2 months ago

Washington, Washington, D.C., United States Washington & Jefferson College Full time
Job Summary

This 12-month position is responsible for coordinating the day-to-day operations of the Center for Professional Pathways CPP. The successful candidate will be responsible for managing the Center's operating budget, data, and internal operations, serving as the primary point of contact for students, employers, staff, and faculty.

Key Responsibilities
  • Provide assistance in budget planning, strategic planning, goal setting, and financial management.
  • Manage student data by utilizing College databases and internal systems, including the use of CPP services, job-offer data, internship acceptances, hiring results in various majors, and other relevant metrics.
  • Coordinate and facilitate outreach to strategic partners on- and off-campus, including faculty, staff, and employer partners, through various forms of communication.
  • Compile and report data on employer engagement activities, coordinate assessment of CPP programming, and solicit/provide feedback on the effectiveness of CPP initiatives.
  • Participate in career development programs coordinated by CPP, including workshops, employer seminars, meetings within and outside of CPP, and other special projects as assigned.
  • Responsible for all written correspondence between the Center for Professional Pathways recruiting program and employers and students, including the dissemination of employer information.
  • Submit student information to employers and follow up with recruiters to establish and confirm interview schedules, and to communicate selection results with students.
  • Interview, train, and supervise student employees.
  • Establish and maintain detailed databases of corporate contacts, company interview dates, visits, and cancellations.
  • Compile statistical information for CPP annual reports, including records and reports of interview statistics and other annual calculations.
  • Assist the Associate Dean with current and potential corporate donors to ensure financial support.
  • Compile and oversee data collection used for annual reports, such as the First Destination Survey and graduate outcomes.
  • Responsible for technology that supports the online registration of employers and interview selection process.
Requirements
  • Bachelor's Degree in education, human services, business, or liberal arts is required.
  • A minimum of two years of experience working in a college environment related to career development or advising.
  • Experience with event planning, project management, and budget management.
  • Exceptional time management skills.
  • Strong communication and interpersonal skills.
  • Superior ability to multitask and manage strategic priorities.
  • Demonstrated ability to work cooperatively and collaboratively with key stakeholders and constituent groups and foster a spirit of engagement.
  • Effective oral and written communication skills.