Administrative Support Specialist

7 days ago


Brooklyn, New York, United States Graham Windham Full time
About the Company
Graham Windham is a leading social services organization providing educational and social services to over 4,000 children, young people, and parents throughout New York City. In partnership with families and communities, we strive to make a life-altering difference to those affected by abuse, neglect, and delinquency.

Job Summary
We are seeking an Administrative Support Specialist to join our team in the Family Treatment & Rehabilitation Program. As a key member of our support staff, you will play a crucial role in ensuring the smooth operation of our office, providing high-quality services to children, their families, and communities. Your expertise will be invaluable in supporting our program's goals and objectives.

Responsibilities
This position requires a highly organized and detail-oriented individual with excellent communication skills. Key responsibilities include:
  • Managing phone messages, handling correspondence, ordering supplies, and performing other essential day-to-day activities.
  • Maintaining a well-organized administrative filing system and overseeing records management.
  • Creating and maintaining case records, processing new referrals, and creating intake packets.
  • Following up on unit case work standard contacts, including completion of weekly cross-checking grids for each unit in the program.
  • Assisting with collaterals contacts and documentation of the contacts made with families and service providers.
  • Supporting the Program Director and Program Supervisor in ensuring that PROMIS and CONNECTIONS systems are updated regularly.
  • Collecting information regarding community resources and disseminating said information to staff and client families.

Requirements
To be successful in this role, you must have:
  • A High School diploma required.
  • Bilingual English/Spanish required.
  • Computer literacy and working knowledge of MS Office and similar programs.
  • The ability to organize, manage, and teach others in various administrative and clerical functions.
  • Excellent communication skills, both verbal and written.

What We Offer
In addition to a competitive salary, Graham Windham offers eligible employees a comprehensive benefit package, including medical, dental, and vision coverage, paid time off, holiday pay, retirement savings plans, and more. The estimated annual salary for this position is $42,172.00-$44,172.00 plus performance-based merit awards and benefits eligibility. Non-exempt position with potential for overtime.

  • Brooklyn, New York, United States Park River Capital LLC Full time

    Company OverviewPark River Capital LLC is a dynamic office environment seeking an experienced administrative support specialist.


  • Brooklyn, New York, United States Phaxis LLC Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Phaxis LLC. As a key member of our support staff, you will be responsible for providing administrative assistance to our program director and ensuring the smooth operation of our daily activities.Estimated Salary Range: $45,000 - $55,000...


  • Brooklyn, New York, United States Gonzer Full time

    Job Description for Administrative Support SpecialistGonzer seeks a highly skilled Administrative Support Specialist to join our team. The ideal candidate will have exceptional administrative and secretarial skills, along with expertise in report preparation and tracking using Word, Excel, and PowerPoint.Key Responsibilities:Perform various administrative...


  • Brooklyn, New York, United States TEKsystems Full time

    We are seeking a detail-oriented and organized Administrative Support Specialist to join our team in Brooklyn, NY. As an Administrative Support Specialist, you will be responsible for handling inbound processing and assisting with the production of outbound mailing services.Key Responsibilities:Sort and deliver incoming mail by department and/or employee to...


  • Brooklyn, New York, United States Graham Windham Full time

    Graham Windham is a leading social services organization in New York City, providing educational and social services to thousands of children, young people, and parents. As an Administrative Support Specialist - Family Services, you will play a vital role in supporting the delivery of high-quality services to our clients.About the CompanyIn partnership with...


  • Brooklyn, New York, United States Center for Family Life Full time

    Center for Family Life seeks an experienced Administrative Assistant to provide essential multi-faceted support to our school-based program. This role focuses on completing administrative tasks to ensure the smooth management of our organization.About the JobThis full-time position is responsible for a wide range of duties, including office administration,...


  • Brooklyn, New York, United States NYULMC Full time

    Job SummaryWe are seeking an exceptional Medical Secretary to join our Faculty Group Practice team in Brooklyn. This role will provide administrative support to our medical practice, ensuring seamless operations and delivering outstanding patient care.


  • Brooklyn, New York, United States TEKsystems Full time

    About the Role:As an Administrative Support Specialist, you will play a vital role in the success of our client's operations. This is a long-term contract opportunity that requires a skilled and organized individual to handle administrative tasks with precision and efficiency.Key Responsibilities:Handles inbound processing and assists with the production of...


  • Brooklyn, New York, United States Institute for Community Living Full time

    Job OverviewThe Institute for Community Living is seeking a highly organized and detail-oriented Executive Support Specialist to provide administrative support to the program staff and serve as a liaison between agency departments and programs. The ideal candidate will have excellent communication skills, be proficient in Microsoft Office, and have...


  • Brooklyn, New York, United States Institute for Community Living Full time

    Job SummaryThe Administrative Assistant provides administrative and clerical support to the Program Director and staff, serving as a liaison between agency departments and programs. This role involves managing medical records, operating and coordinating management information systems, maintaining accounting and budget records, and performing reception...


  • Brooklyn, New York, United States Triboro Administrative Services, dba Rendr Full time

    Are you a highly skilled gastroenterology specialist physician seeking a challenging and rewarding opportunity? We are currently offering employment opportunities for experienced physicians who are interested in providing high-quality clinical care to our diverse patient populations.Key Responsibilities:Diagnosing and treating acute illnesses and chronic...


  • Brooklyn, New York, United States Rise Architecture PLLC Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Rise Architecture PLLC.The ideal candidate will have proven experience in administrative tasks, including bookkeeping using QuickBooks, and excellent communication and interpersonal skills.The successful candidate will be responsible for a...


  • Brooklyn, New York, United States Christopher's Reason Full time

    We are seeking a highly skilled Administrative Support Coordinator to join our team at Christopher's Reason, a leading substance use disorder outpatient program. This is a full-time position offering a competitive salary of $45,000 - $55,000 per year, depending on experience and qualifications.Job Description:The successful candidate will be responsible for...


  • Brooklyn, New York, United States First Transit Full time

    The Operations Support Specialist is responsible for maintaining the accuracy and completeness of Fleet Management Information System (FMIS) data, including checking input and output documentation. This role involves receiving, verifying, labeling, storing, documenting, and securing all supplies in the Parts Room.This position requires a detail-oriented...


  • Brooklyn, New York, United States Brooklyn Heights Full time

    We are seeking a Support Care Specialist to join our team at Brooklyn Heights, a thriving senior living community. This is an exciting opportunity for someone who wants to make a difference in the lives of others.About UsBrooklyn Heights ranks prominently among the 5 largest senior housing providers in the US and is nationally renowned for luxury...


  • Brooklyn, New York, United States Constructive Partnerships Unlimited (CP Unlimited) Full time

    Job SummaryWe are seeking a compassionate and dedicated support specialist to join our team at Constructive Partnerships Unlimited (CP Unlimited). As a key member of our care team, you will work closely with individuals with developmental disabilities, providing personalized support and care in our residential program.ResponsibilitiesDevelop and maintain...

  • Support Specialist

    5 days ago


    Brooklyn, New York, United States Institute for Comm Living Full time

    Job OverviewWe are seeking a dedicated and compassionate Support Specialist to join our team at Institute for Comm Living. As a Support Specialist, you will play a vital role in providing support and services to individuals with intellectual and/or developmental disabilities.

  • Support Specialist

    5 days ago


    Brooklyn, New York, United States Institute for Comm Living Full time

    Job OverviewThe Institute for Community Living (ICL) is seeking a dedicated Support Specialist to join our team. As a Support Specialist, you will work with adults with intellectual and/or developmental disabilities in residential programs located in Brooklyn, the Bronx, and Manhattan.


  • Brooklyn, New York, United States Triboro Administrative Services, dba Rendr Full time

    Physician Assistant Opportunity in ENTWe are seeking an experienced Physician Assistant to join our dynamic Otolaryngology team at Triboro Administrative Services, d/b/a Rendr.About the RoleAs a Clinical Otolaryngology Specialist, you will work closely with our ENT physicians to provide high-quality care to patients with ear, nose, and throat conditions....


  • Brooklyn, New York, United States TEKsystems Full time

    Job OverviewThis position is a great opportunity for an administrative professional to work in a dynamic environment, utilizing their skills and experience to contribute to the success of our team.About the RoleWe are seeking a highly organized and detail-oriented Data Entry Clerk to join our team. In this role, you will be responsible for processing mail,...