Litigation Support Specialist

4 weeks ago

West Hollywood, United States Novate Legal Search Full time
About the Job

We are seeking a highly skilled and organized Legal Assistant to join our Litigation team. As a key member of our team, you will provide administrative support to our attorneys, ensuring the smooth operation of our litigation practice.

Key Responsibilities
  1. Provide secretarial and administrative support to assigned attorneys, including preparing and finalizing correspondence, memoranda, and other legal documents.
  2. File legal documents in federal and state courts, including e-filing, and prepare documents for service of process.
  3. Verify attachments, exhibits, and enclosures are included with transmittal letters/memos.
  4. Proofread documents and check for formatting, spelling, and grammar.
  5. Maintain good public relations with clients.
  6. Review incoming mail, distribute to teams as needed, and upload to the DMS.
  7. Prepare documents and packages for mail, messenger, and overnight delivery.
  8. Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
  9. Enter attorney time, send time entry reminders, and process client billing.
  10. Schedule appointments and make arrangements for meetings, conferences, and travel.
  11. Complete client/matter intake forms, request conflicts of interest checks, open new files, and prepare files to be closed.
  12. Coordinate and follow through on requests and projects with other support departments.
  13. Provide overflow and absence coverage assistance and secretarial support for Secretarial Team Members attorneys.
Requirements
  1. A minimum of 5 years of litigation secretarial experience (Entertainment Litigation experience is a plus).
  2. Strong proofreading skills, attention to detail, and solid grammar/spelling skills.
  3. High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
  4. Legal citation and legal terminology expertise.
  5. Familiarity with iManage, Compulaw, or similar technology.
  6. The ability to organize, prioritize, and meet the demands of multiple attorney assignments.
  7. Flexibility to work overtime occasionally.
  8. Good attendance and punctuality.

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