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Project Accountant

1 month ago

Chicago, Illinois, United States Pappageorge Haymes Partners Full time
Job Overview

Pappageorge Haymes Partners is seeking a detail-oriented and organized Project Accountant to lead the billing process and work closely with Project Managers.

Key Responsibilities
  • Establish priorities and work independently to progress toward objectives with minimal oversight
  • Coordinate with Principals-in-Charge and Project Managers on invoicing, change orders, contract modifications, approvals, and additional services
  • Manage and execute monthly billing tasks, ensuring all monthly invoicing deadlines are met
  • Review preliminary invoices for labor, expense charges, billing rates, and fee maximums; implement necessary adjustments and reclassifications
  • Generate Additional Service Authorization (ASA) forms as required
  • Set up projects based on project type, including hourly and phase fixed fee
  • Prepare budget worksheets from proposals and integrate them into Vision
  • Review timesheets in Deltek for accuracy
  • Ensure alignment between contract documents and billing guidelines, coordinating with the Director of Marketing and Business Development to verify billing rates
  • Provide reports to the Founding Partner
  • Address client and contractor inquiries related to accounting records
  • General maintenance of Deltek Vision
Requirements
  • 3+ years of relevant experience, preferably in architecture, interior design, engineering, construction, or other professional service firms
  • Proficient in MS Office, including Word and Excel
  • Analytical and reporting skills
  • Ability to prioritize and manage conflicting deadlines
  • Understanding of project accounting policies and procedures
  • Familiarity with professional services
  • Self-motivated and detail-oriented
  • Ability to work independently