Project Manager Assistant

1 day ago

Phoenix, Arizona, United States Arcadis Full time
Project Manager Assistant Role

Arcadis is seeking a highly skilled Project Manager Assistant to join our Places infrastructure team in the Phoenix, AZ area. As a Project Manager Assistant, you will assist the project manager in ensuring projects adhere to client requirements and business goals by assisting in the development and driving project plans, managing cross-functional teams, and coordinating activities within established project timelines. Your responsibilities will span all project phases: planning, design/preconstruction, procurement, construction, commissioning, demolition, and decommissioning of abandoned assets, and handover to client. Organization and effective communication are keys to success.

Key Responsibilities:
  • Providing leadership to on-site construction teams overseeing daily construction work.
  • Leading and fostering a safe working environment.
  • Motivating teams and celebrating successes.
  • Leading tendering processes, including development of RFPs, bid review and clarification, and development and execution of design, procurement, and construction contracts.
  • Ensuring contractors schedule, conduct, and document all construction meetings, including construction progress meetings, safety meetings, and inspections, and distributing minutes of the meetings.
  • Reviewing submittals for conformance with contract documents.
  • Coordinating RFIs as required.
  • Developing permitting strategies and tracking permitting requirements through project completion.
  • Coordinating design reviews and approvals between owner and contractors.
  • Managing work to follow regulatory and industry requirements, including multiple permitting jurisdictions.
  • Reviewing general contractor scope for completeness and developing buyout strategies.
  • Validating all (interim) payment requests from the General Contractor and all owner subcontractors.
  • Reviewing contractors' site-specific health and safety plan and verifying all safety programs align to and are consistent with Arcadis and the owner's health and safety requirements.
  • Taking an active role in partnership with the construction manager to ensure control of work adherence.
  • Monitoring contractor adherence to safety standards and approved plans.
  • Maintaining accurate project files, meetings records, and correspondence.
  • Verifying contractors provide all applicable certificates of insurance prior to any work being performed.
  • Overseeing project commissioning and handover process.
  • Working collaboratively to move tenants into the new workspace.
  • Providing weekly and monthly client reporting packages to senior and executive leaders within the client and Arcadis organizations.
  • Driving financial success of projects and programs across North America.
  • Leading by example and providing mentorship to young career professionals.
Qualifications & Experience:
  • Bachelor's Degree in a related field or equivalent work experience.
  • 5 years of program management experience.

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