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Recruitment Scheduling Coordinator

2 months ago

Smithfield, Rhode Island, United States Fidelity TalentSource LLC Full time



Recruitment Scheduling Coordinator

Fidelity TalentSource is your go-to resource for exploring your next temporary opportunity within Fidelity Investments. We are actively seeking a Recruitment Scheduling Coordinator to support our various regional offices.



The Team

The Recruitment Scheduling Coordinator is responsible for organizing interviews for both internal employees seeking new career opportunities and external candidates aspiring to join our organization. This role requires close collaboration with candidates, Talent Acquisition Partners, interview panels, hiring managers, and administrative staff, ensuring that interviews are arranged efficiently and effectively. Coordinators thrive in a dynamic environment while being dedicated to delivering an exceptional candidate experience throughout the interview process.



Required Expertise and Skills
  • 1-3 years of experience in human resources, operations, administration, education, or customer service roles
  • Exceptional organizational and customer service abilities
  • Outstanding professional communication skills
  • Capability to manage multiple tasks and adapt to a fast-paced, virtual, and in-person setting with frequently changing schedules
  • Meticulous attention to detail and excellent time management skills
  • Strong influencing skills to propose innovative solutions in challenging situations
  • Experience in building partnerships that foster productive and effective relationships
  • Proven ability to prioritize tasks and operate efficiently
  • Willingness to take initiative and navigate uncertainties
  • Proficient technical skills (e.g., Teams, Outlook, PowerPoint, SharePoint, and Zoom Video)


The Value You Bring
  • Executing complex logistical scheduling to ensure a remarkable interview experience for candidates
  • Coordinating interviews for internal and external candidates with hiring managers and interview teams using the Workday Recruiting platform
  • Arranging interview spaces for in-person meetings and utilizing Zoom for virtual interviews
  • Managing changes to interview schedules promptly and efficiently, notifying all relevant parties
  • Collaborating with Scheduling colleagues to provide support during fluctuating volumes
  • Delivering exceptional service and fostering positive interactions with candidates, hiring managers, and interview teams throughout the scheduling process
  • Maintaining data accuracy within Workday Recruiting during the scheduling of interviews
  • Utilizing our messaging system to connect with candidates in real-time regarding interview details
  • Coordinating travel arrangements for candidates when necessary


Dynamic Working Environment

At Fidelity TalentSource, we aim for most employees to work flexibly, balancing personal and business needs through a model we refer to as "Dynamic Working." Most associates will have a hybrid schedule, requiring them to work onsite at a Fidelity location for a designated week every four weeks. These requirements may be subject to change.



Company Overview

Fidelity TalentSource serves as the in-house temporary staffing provider for Fidelity Investments, one of the largest and most diversified financial services firms globally. We welcome candidates from diverse backgrounds, including technology and customer service, to fill roles across Fidelity's U.S.-based regional and investor center locations. If you are interested in experiencing Fidelity's supportive and collaborative culture while enhancing your skill set and expanding your professional network, consider a position with Fidelity TalentSource.

We believe that fostering a diverse workforce is best achieved by cultivating a lasting culture of inclusion and belonging. Fidelity TalentSource is committed to providing reasonable accommodations for applicants with disabilities who require adjustments to participate in the application or interview process.



About Fidelity Investments

At Fidelity Investments, our clients are at the core of our mission. As a privately held firm with a rich history, our goal has remained consistent: to enhance the financial well-being of our clients. We assist individuals in investing and planning for their futures, support companies and non-profit organizations in delivering employee benefits, and provide institutions and independent advisors with investment and technology solutions.

Fidelity TalentSource's working model combines the advantages of remote work with the benefits of in-person collaboration to meet both associate and business needs. Currently, most hybrid roles require associates to work onsite for one full week every four weeks.

Fidelity Investments and Fidelity TalentSource are equal opportunity employers.