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Senior Accounting Support Specialist

2 months ago

Parsippany, New Jersey, United States SESI Consulting Engineers Full time


SESI Consulting Engineers has been recognized as one of NJBIZ's "FASTEST GROWING" Companies and Inc.'s "5000 America's Fastest-Growing Private Companies".

We are a well-established and innovative consulting engineering firm with a strong reputation for delivering exceptional Geotechnical, Site/Civil, and Environmental engineering solutions across the NJ, NY, CT region.

Position Overview

The Senior Accounting Support Specialist collaborates closely with the Accounting Manager to ensure the precise and timely generation and documentation of intricate financial records and transactions. This role supports the objectives and initiatives of the Accounting Manager, particularly concerning the Billing function.

Key Responsibilities

Communication:
  • Facilitates collaboration across all departments, including Accounting, Administration, and Engineering, to ensure clear and timely communication.
  • Engages extensively with external stakeholders such as clients, consultants, and vendors.
  • Responds promptly and courteously to inquiries from vendors, clients, and internal staff.
  • Prepares and disseminates correspondence with both internal and external parties, often of a confidential nature.
  • Clarifies accounting procedures and financial information to various stakeholders as required.
  • Safeguards the organization's integrity by maintaining confidentiality of sensitive information.
Compliance and Procedures:
  • Adheres to established company protocols.
  • Reviews, investigates, and rectifies discrepancies in financial entries, documents, and reports.
  • Assists in securing and maintaining corporate registrations, licenses, and contracts to ensure compliance with applicable regulations.
  • Documents departmental procedures and recommends, implements, and records changes as necessary.
Data Processing and Bookkeeping:
  • Records financial transactions across multiple systems, requiring independent decision-making for online data entry and regular review of report outputs.
  • Prepares, organizes, verifies, and reconciles bills, vouchers, invoices, requisitions, and purchase orders.
  • Conducts data entry and performs complex reconciliations and comparisons.
  • Prepares and enters journal entries.
  • Executes intricate calculations as needed.
  • Maintains databases by updating customer and account information.
  • Prepares and maintains records and tables for both internal and external accounts.
  • Assists with year-end reporting as required.
  • May contribute to budget preparation.
Project Involvement:
  • Leads and participates in project-based initiatives.
  • Ensures adherence to project schedules and timelines.
Reporting and Analysis:
  • Assists in designing and creating financial reports.
  • Generates and distributes reports for regular review and analysis (weekly, monthly, etc.).
  • Reviews, analyzes, and interprets reports as necessary.
  • Supports the processing of accurate and timely year-end reports.
  • Collects, organizes, and files reports and documents for data processing.
Team Support:
  • Provides assistance with related bookkeeping functions as required.
  • Offers backup support to other team members as needed.
  • May perform duties at the Accounting Assistant II level.
  • Enhances job knowledge through participation in educational opportunities.
Supervisory Responsibilities:

None

Qualifications:
  • Bachelor's degree or equivalent in a relevant field (Finance, Accounting, Economics, Business, or similar).
  • Five years of related experience.
  • Or an equivalent combination of education and experience in bookkeeping, accounting, or finance.
Physical Demands:

While performing the duties of this position, the employee is regularly required to communicate effectively. The employee frequently uses hands or fingers to handle objects or controls. Occasionally, the employee may need to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is typically low to moderate.

Work Environment:

SESI offers a hybrid work policy. Given the collaborative nature of this role, it is essential that the working schedule aligns with the company's operational hours.