Corporate Facilities Coordinator
4 weeks ago
The University of Maryland Medical System (UMMS) is seeking a skilled Corporate Facilities Coordinator to join their team. This role will play a crucial part in operationalizing plans within the corporate facilities department, gathering pertinent information, engaging with key stakeholders, and developing systematic and sustainable processes to support departmental objectives.
Key Responsibilities- Operationalize Plans:
- Gather relevant information to support the implementation of corporate facilities plans.
- Collaborate with key stakeholders to ensure alignment with organizational goals and objectives.
- Translate strategic plans into actionable steps and timelines for implementation.
- Process Development and Implementation:
- Work closely with departmental leadership to develop systematic and sustainable processes for facilities management.
- Implement standardized procedures and protocols to streamline operations and enhance efficiency.
- Continuously evaluate and improve processes to optimize resource utilization and meet evolving needs.
- Communication Management:
- Serve as a central point of contact for communication-related to corporate facilities matters.
- Facilitate effective communication between internal departments, external vendors, and stakeholders.
- Ensure timely dissemination of information and updates regarding facility-related initiatives and projects.
- Data Management:
- Oversee the collection, organization, and maintenance of data related to corporate facilities.
- Develop and maintain databases, spreadsheets, and other tools for tracking facility-related metrics and performance indicators.
- Generate reports and analytics to provide insights into facility utilization, resource allocation, and operational efficiency.
- Stakeholder Engagement:
- Build and maintain relationships with internal stakeholders, including department heads, employees, and senior leadership.
- Act as a liaison between corporate facilities and other departments to address concerns, gather feedback, and foster collaboration.
- Solicit stakeholder input to identify needs, preferences, and areas for improvement in facility management practices.
- Project Coordination:
- Assist in coordinating facility-related projects, including renovations, relocations, and expansions.
- Coordinate logistics, schedules, and resources to ensure timely completion of projects within budgetary constraints.
- Monitor project progress, identify potential risks or issues, and implement corrective actions as needed.
- Compliance and Regulatory Adherence:
- Ensure compliance with relevant corporate facilities management laws, regulations, and industry standards.
- Stay informed about changes in regulations and standards related to facility operations and implement necessary adjustments.
- Collaborate with internal and external partners to address compliance issues and mitigate risks.
- Budget Management:
- Assist in developing and managing budgets for corporate facilities initiatives and projects.
- Monitor expenditures, track costs, and identify opportunities for cost savings or optimization.
- Prepare budget reports, forecasts, and variance analyses to support financial planning and decision-making.
- Continuous Improvement:
- Identify opportunities for process improvement, cost reduction, and operational enhancement within the corporate facilities function.
- Implement initiatives to drive efficiency, streamline workflows, and enhance performance.
- Encourage continuous improvement and innovation among team members and stakeholders.
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