Administrative Coordinator
1 week ago
About Us
Bowers + Kubota Consulting is a reputable full-service architectural, engineering, planning, and construction management firm with a rich history of delivering exceptional projects to our clients. As one of the Best Places to Work nationally and in Hawai'i, we pride ourselves on fostering a collaborative work environment where teamwork and integrity thrive. We are seeking an experienced Administrative Assistant to join our award-winning Architecture team, recognized as a Top 300 U.S. Firm by Architectural Record.
This role plays a pivotal part in providing technical and administrative support to project teams, ensuring efficient project coordination, and contributing to the overall success of our projects. The ideal candidate will assist the Project Manager/Team Leads with managing general admin for the overall project, including preparation of fee proposals, and other administrative duties related to business and Architecture departmental development.
- Job Qualifications:
- Minimum High school diploma; preferred Bachelor's degree in Business Administration, Project Management, or a related field
- Minimum 3-5 years of administrative experience, preferably in the AEC industry
- Excellent communication skills over the phone and in person
- Knowledge of Microsoft Office Suites, especially Word and Excel
- Ability to multitask and prioritize work activities efficiently
- Positive service-oriented attitude toward the firm, employees, and clients
Essential Job Functions:
- Assist in reviewing and providing response to Requests for Proposals
- Facilitate requests for internal and external engineers and consultant proposals
- Manage correspondence, reports, documentation, and general admin for the overall project
- Audit Certified Payroll to ensure legal compliance
- Prepare meeting minutes and generate project weekly and month reports
Compensation and Benefits:
The salary for this position is $58,400 per year, depending on experience. Bowers + Kubota Consulting offers a comprehensive benefits package, including health insurance, retirement plan, and paid time off. Our company values employee growth and development, offering opportunities for professional advancement and training.
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