Club Sports Coordinator

Whitman College is seeking a highly motivated and organized individual to serve as the Club Sports Coordinator. This role will work closely with students and staff to coordinate the 11-sport Club Sports Program and support the Athletics Facilities/Events Management staff.

• Oversee the Club Sports Program, providing leadership and support regarding decision-making, responsibility, organizational dynamics, teamwork, conflict resolution, and creating a positive culture.
• Coordinate the supervision, scheduling, and planning of fields and facilities for Club Sport practices and competitive events.
• Oversee and monitor the budget and all financial operations of the Club Sports Program. Determine the distribution of resources to Club Sports budgets with the Club Sport Committee.
• Work in conjunction with the athletic trainer to ensure that all Club Sport athletes receive concussion baseline testing.
• Maintain, update, and reinforce the policies contained in the Club Sports Manual.
• Guide student club leaders in managing their programs and budgets; assist teams with equipment and travel-related purchases, including vehicle rental and lodging reservations.
• Review and approve team travel itineraries. Review and approve reimbursement paperwork prior to processing.
• Coordinate the College travel safety plan; provide phone numbers for teams to contact in the event of a travel emergency.

• Work directly with the Director of Facilities and Event Management to assist in managing and supervising Whitman College game-day events in all athletic facilities as assigned, including, but not limited to, athletics home events, college events, alumni, student gatherings, and external rentals.
• Work as a member of the team in the Whitman athletic department and supports the goals, objectives, philosophies, and procedures of the department and the College. Contribute to the overall atmosphere of the department through establishing positive, team-oriented working relationships with peers.
• Work in conjunction with coaches and facilities staff on the preparation, set-up, and supervision of events including campus events and indoor and outdoor competitive events.
• Work collaboratively with the athletics staff to schedule facility needs, including practice time requests and home events to ensure that the calendaring system is completed/updated in a timely manner.

• Work collaboratively with the Director of Sports Performance/Baker Ferguson Fitness Center (BFFC) and the Director of Athletics to ensure that student employment opportunities are available and managed effectively.

Whitman College is an Equal Employment Opportunity employer (EEO). We recognize the value of those who can offer historically underrepresented perspectives and encourage applications from those whose background, knowledge, and insights from lived experience can add to the college's working and learning environment.