Event Planning Assistant

4 weeks ago


Tampa, Florida, United States Puff 'n Stuff Catering Full time

Puff 'n Stuff Catering is seeking a highly organized and detail-oriented Event Planning Assistant to support our Special Event Planners in creating memorable experiences for our clients.

The ideal candidate will assist with event planning, coordination, and execution, including contacting clients, managing event details, and ensuring seamless communication with our team.

Key Responsibilities:

  • Assist in creating event orders with attention to detail
  • Input order information into Caterese software accurately
  • Collaborate with event planners to create event diagrams in AllSeated
  • Communicate with clients, responding to inquiries and requests in a timely manner
  • Confirm scheduled appointments, planning sessions, and tastings
  • Order rental equipment for events, including cost summaries and purchase orders when necessary
  • Coordinate with Operations on event logistics
  • Manage event deposits, payments, and accounts receivable to ensure timely collection
  • Attend events as necessary to ensure quality of service and presentation
  • Provide exceptional service to meet or exceed client expectations

Requirements:

  • 1-2 years experience in catering or banquet administration
  • Strong verbal and written communication skills with a friendly demeanor
  • Ability to stay organized while handling multiple projects
  • Proficiency in Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Publisher
  • Proficiency in Caterease and AllSeated preferred


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