Administrative Support Specialist

2 weeks ago

York, Pennsylvania, United States IB Abel Inc Full time
Position Overview

Salary: Competitive compensation package.

If you require assistance during the application process, please reach out to the Human Resources Department. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions of this role.

Role Summary:

This role is designed to offer comprehensive support to the executive leadership team, managing administrative responsibilities related to scheduling, policy formulation, and overall office administration. The ideal candidate will be a highly reliable, organized professional who demonstrates a high level of discretion and possesses outstanding interpersonal and multitasking abilities.

Location and Travel:

  • Primary office assignment with the possibility of remote work when appropriate.
  • Occasional travel may be required for meetings, training sessions, and other corporate events.

Key Responsibilities:

  • Provide administrative support to each executive team member, including drafting and editing correspondence, preparing memos, and managing communications on behalf of executives.
  • Maintain accurate and comprehensive records, ensuring the handling of confidential information with sound judgment.
  • Coordinate meetings by managing schedules, sending reminders, gathering necessary documents, and organizing catering as needed.
  • Oversee the executive's calendar, prioritizing appointments and addressing sensitive matters.
  • Assist with office maintenance by coordinating property repairs and upkeep.
  • Create and manage spreadsheets for leadership metrics, goals, and budgets.
  • Support the planning and execution of company-wide events.
  • Compile information and prepare presentations for key executive meetings.
  • Arrange travel itineraries for the Executive Team and manage travel logistics for other key personnel as required.
  • Process expense reports through the company’s expense management system.
  • Provide backup support for the reception area, welcoming visitors and directing them appropriately.
  • Engage in special projects and additional tasks as assigned.
  • Fulfill other administrative duties as required within the organization.

Qualifications:

  • Required:
    • High School diploma with 5-7 years of experience as an Executive Assistant supporting senior leadership.
    • Exceptional communication skills at all organizational levels and with external stakeholders.
    • Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
    • Strong typing skills with a focus on accuracy.
    • Detail-oriented with a commitment to excellence.
  • Preferred:
    • Associate's degree in Business Administration.
    • Experience with SharePoint.
    • Familiarity with ViewPoint – Vista.

Why Join IB Abel?

With over a century of history, IB Abel exemplifies adaptability, innovative leadership, and a commitment to safety and excellence in service delivery. Our core values—Responsibility, Integrity, Results-Orientation, Ownership, and Professionalism—are integral to our operations and are reflected in all company communications and strategic initiatives.

IB Abel is dedicated to providing extensive learning and career development opportunities for its team members, including programs in Project Management, Estimating, and Accounting, along with our evolving Learning Management System.

Benefits:

  • Comprehensive benefits package, including medical, dental, and vision coverage.
  • Tuition reimbursement for further education.
  • Wellness services, incentives, and regular team-building activities.
  • Necessary equipment for remote work, as applicable.
  • 401(k) plan with company matching contributions.
  • Opportunities for industry memberships and certification programs, as well as access to our Learning Management System.
  • Competitive salary and incentive opportunities.
  • A progressive PTO program that increases with tenure.

IB Abel Inc. is an equal opportunity employer, committed to providing employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.

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