Human Resources Administrative Assistant

1 week ago

Whitehouse Station, New Jersey, United States Chubb Full time
Job Summary

We are seeking a highly skilled and organized Human Resources Administrative Assistant to provide administrative support to our Sr. HR Business Partners and the Employee Relations Leader. The ideal candidate will have a strong ability to manage relationships at all levels of the organization and must be flexible and collaborative.

Key Responsibilities
  • Maintain a proactive diary of items, including proactive support and follow-up on items as needed.
  • Create spreadsheets for multiple Divisions, filter and send Requisition and Candidate Reports to respective HR Teams.
  • Provide extra support during compensation season and process transactions in the comp tool.
  • Assist in the Circle of Excellence process, create forms, collect information, and update the year-to-year honorees spreadsheet.
  • Maintain Talent Review and Succession Planning decks and update as necessary.
  • Participate in and provide administrative support on special projects and events and reporting.
  • Provide customer service to internal and external customers and employees.
  • Assist other areas of HR as needed.
  • Maintain updated org charts.
  • Perform administrative and analytical duties of a highly confidential nature.
  • Create and transcribe correspondence and communications, including memos, letters, charts, Excel spreadsheets, etc.
  • Schedule and organize meetings often involving numerous participants, coordinate conference calls, webcasts, and other events, including technology, attendees, presenters, agenda, and associated meeting materials, and distribution of materials prior to and following meetings.
  • Perform administrative analyses which require a degree of independent decision making.
  • Create effective presentations and assist in research as needed.
  • Respond to regularly occurring requests for information.
Qualifications
  • Professionalism and a demonstrated ability to handle confidential information.
  • Strong written and verbal communication skills and proven ability to build relationships internally and externally.
  • Displayed ability to take initiative and foresight to anticipate needs.
  • Self-starter with a can-do attitude able to manage in a fast-paced environment.
  • Ability to deal with ambiguities and shifting priorities.
  • Demonstrated ability to work independently with limited supervision.
  • Strong time management, planning, budgeting, and organizing skills.
  • Ability to partner with remote leaders.
  • Advanced proficiency in MS Word, PowerPoint, Excel, Outlook, and Microsoft Teams. Willingness to learn new applications as required.
  • Ability to run pivots and other Excel functions.
  • Experience with Concur, Visier, and Medallia systems preferred.
About Us

Chubb is a world leader in insurance, with operations in 54 countries. We provide commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. Our company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise, and local operations globally.

We are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law.

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