Administrative Coordinator

1 month ago

DeSoto, Texas, United States Volt Full time
Job Summary:

As an Administrative Assistant at Volt, you will play a vital role in supporting the team's success. Your primary responsibilities will include coordinating complex administrative tasks, researching and resolving problems, and composing detailed reports and presentations. You will also exercise independent judgment in initiating and implementing projects, plan and organize offsites, and use advanced computer skills for various software packages. Additionally, you will provide phone coordination, maintain multiple calendars, and authorize departmental expenses.

Key Responsibilities:
  • Coordinate and perform complex administrative tasks, often of a confidential nature, using department procedures and Company policies.
  • Research and resolve a wide range of problems in accordance with department objectives, using discretion and sound judgment to facilitate workflow.
  • Compose and prepare detailed reports, presentations, correspondence, meeting minutes, graphs, tables, charts, and spreadsheets, including the use of graphics and text art.
  • Exercise some independent judgment in initiating, planning, coordinating, and implementing a variety of large projects or functions.
  • Use advanced computer skills for various software packages, including set up and maintenance of databases.
  • Provide phone coordination, including backup phone coverage, and coordinate communications to keep information flowing within the department, between departments, with suppliers, and customers.
  • Maintain multiple calendars for management and conference rooms, coordinate, plan, organize meetings, programs, and events, and make travel arrangements.
  • Set up and maintain specialized resource files and authorize limited departmental expense and cost control for supplies, purchase requisitions, check requests, and department purchases.

Requirements:
  • 1-2 years of administrative assistant or related experience.
  • Manufacturing or distribution industry preferred but not required.
  • Strong proficiency using MS Office.
  • Good interpersonal and communication skills.
  • Can-do attitude.
  • Ability to pass criminal background and drug screen.

Benefits:
Volt offers benefits (based on eligibility) that may include health, dental, vision, term life, short-term disability, AD&D, 401(k), sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at Please indicate the specifics of the assistance needed. Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. 1324b

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Volt is acting as an Employment Agency in relation to this vacancy.

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