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Bilingual Appointment Coordinator

2 months ago

Mukilteo, Washington, United States Express Employment Full time
Position Overview:

We are currently seeking a highly efficient Bilingual Scheduling Coordinator (Fluent in Spanish & English) to manage and streamline scheduling operations. This is a full-time, permanent role that offers day shift hours.

Key Responsibilities:
  • Develop, maintain, and revise schedules for personnel, appointments, meetings, and events.
  • Collaborate with team members to ensure schedules are in sync with availability and project deadlines.
  • Address scheduling conflicts and modify appointments as necessary.
  • Communicate scheduling information to relevant stakeholders, including updates and reminders.
  • Act as the primary contact for scheduling inquiries and challenges.
  • Coordinate with clients, vendors, and other external entities to set up meetings and appointments.
  • Keep precise records of schedules and appointments.
  • Prepare and distribute schedules, calendars, and related documentation.
  • Assist with administrative duties, such as filing, data entry, and correspondence.
  • Work closely with other departments to ensure effective scheduling and coordination.
  • Oversee and manage scheduling tools and software.
  • Support the planning and execution of events and special projects.
Qualifications:
  • Prior experience in scheduling, administrative support, or a related field.
  • Exceptional organizational and multitasking capabilities.
  • Strong communication and interpersonal skills.
  • Proficiency in scheduling software and MS Office Suite.
  • Detail-oriented with strong problem-solving abilities.
Benefits:
  • Competitive compensation ($22-$26/hour)
  • Holiday pay
  • Medical benefits
  • 401K plan
  • Training opportunities
  • And more
Why Work With Us?
  • Attractive salary and benefits package
  • Opportunities for professional development and growth
  • A dynamic and collaborative work environment
  • The opportunity to work with a diverse team and contribute to the organization's success