Catering Event Planner

3 weeks ago

Sens, Bourgogne-Franche-Comté, United States Stonebridge Companies Full time
Job Summary

The Catering Coordinator role is crucial in providing organizational support to the Catering team. This position is responsible for booking and providing in-house details for small group events. The ideal candidate will have strong organizational skills and be able to multitask effectively.

Key Responsibilities

  • Assist in tracking Catering revenue by sorting banquet checks from prior day's events and distributing to the appropriate manager.
  • Finalize and distribute Banquet Event Orders weekly to internal departments for all events in the 10-day forecast.
  • Distribute Daily Events reports to ensure communication to all internal departments throughout the hotel.
  • Answer phones and field catering sales inquiries, routing to the appropriate Sales Manager for handling.
  • Respond to requests for proposals for small meetings/events (groups under 25 people), including set-up, food & beverage needs, sleeping rooms, and audio-visual needs.
  • Negotiate rates and create sales contracts for small group events.
  • Create and communicate event resumes for all small group bookings.
  • Maintain banquet menus in SalesPro.
  • Ensure that reader boards are updated daily for all event space.
  • Maintain and organize sales promotion materials for the Catering team.
  • Assist the Catering team with mailings, promotions, and file maintenance.
  • Maintains regular attendance, is consistently on time, and observes prescribed work, break, and meal periods in compliance with standards.
  • Maintains high standards of personal appearance and grooming, which include compliance with the dress code.
  • Performs any other duties as requested by the supervisor.

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