Executive Support Specialist

6 days ago


Frankfort, Kentucky, United States Kentucky State University Full time

Company Overview: As a leading institution in higher education, Kentucky State University is dedicated to providing exceptional opportunities for its students and staff. We are committed to fostering a culture of excellence, diversity, and inclusivity.

About the Job: We are seeking an experienced Administrative Assistant to join our team. This role will provide critical support to our department, ensuring seamless day-to-day operations and exceptional customer service.

Job Summary: The successful candidate will have excellent organizational skills, strong communication abilities, and experience working in a fast-paced environment. They will be responsible for managing office activities, coordinating meetings, and maintaining accurate records.

Key Responsibilities:

  • Office Management: Ensure efficient office operations, manage supplies and equipment, and maintain accurate inventory levels.
  • Administrative Support: Provide administrative assistance to department staff, including preparing documents, managing calendars, and handling correspondence.
  • Communication: Serve as a point of contact for internal and external stakeholders, responding to inquiries and providing information as needed.
  • Project Coordination: Assist with project management, including coordinating timelines, resources, and progress tracking.

Qualifications:

  • Educational Background: Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
  • Experience: Prior experience in a similar role within higher education is highly desirable.
  • Skills: Advanced skills in using Microsoft Office Suite and familiarity with project management software.

Estimated Salary Range: $45,000 - $55,000 per year, depending on qualifications and experience. Benefits include comprehensive health insurance, retirement plan, and paid time off.

Working Conditions: This position involves working in an office setting with occasional overtime required to meet deadlines or assist with events. Physical effort includes sitting for extended periods, using office equipment, and occasionally lifting supplies up to 25 pounds.



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