Executive Assistant

S. Williams & Associates Real Estate Team is seeking a highly organized and detail-oriented Executive Assistant to join our fast-paced real estate team. This role will oversee transaction coordination, manage listings, and handle administrative tasks while ensuring smooth office operations.

• Manage all contracts from offer acceptance to closing, ensuring accuracy and compliance with real estate regulations.
• Coordinate listings, including placing signs in yards, installing lockboxes, and preparing listing presentations.
• Oversee our 33 touch system, including bi-weekly mailers, monthly newsletters, and social media management.
• Manage social media content creation, scheduling, and engagement.
• Track and report leads generated through the 33 touch system and ensure client engagement.
• Maintain and order office supplies to ensure the office runs smoothly.
• Organize and optimize office systems, helping streamline processes and improve efficiency.
• Conduct weekly client check-in phone calls, ensuring 5-star service and gathering feedback.

• Strong organizational skills with an ability to manage multiple priorities and tasks.
• Excellent attention to detail, particularly in contract and paperwork management.
• Quick learner with a passion for mastering systems and processes.
• Proven experience in real estate administration, transaction coordination, or a similar role.
• Strong communication skills, both written and verbal.
• Proficient with office software and able to learn real estate platforms quickly.
• A high level of professionalism and commitment to integrity.
• Ability to work in a structured, fast-paced environment and meet deadlines.

S. Williams & Associates Real Estate Team is a top-performing real estate team in Louisiana, with a proven track record of delivering exceptional results for our clients. We are committed to creating an unforgettable customer experience that translates to 'life-long fans'. Our team is dedicated to providing the highest level of service, expertise, and integrity in the real estate industry.