Executive Support Specialist

1 week ago


Sun Prairie, Wisconsin, United States AllianceStaff Full time

Job Summary

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We are seeking a highly skilled Administrative Assistant to join our team at AllianceStaff. As an Administrative Assistant, you will be responsible for providing administrative support to our staff and clients.

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About the Role

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The successful candidate will have a strong background in administration and marketing, with experience in handling various tasks such as scheduling meetings, coordinating events, and managing correspondence.

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Responsibilities

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Your responsibilities will include:

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  • Scheduling meetings and appointments for staff members\
  • Coordinating travel arrangements for staff members, including flights, hotels, and ground transportation\
  • Managing correspondence, including emails, letters, and packages\
  • Assisting with new employee onboarding and training\
  • Providing general administrative support to the team\
  • Collaborating with technical staff to develop proposals and presentations for clients\
  • Managing the printing, binding, and delivery of proposals\
  • Updating internal systems with client and project details\
  • Ordering and stocking office supplies, and maintaining a clean and organized workspace\
  • Handling incoming and outgoing mail and packages\
  • Assisting with event planning and coordination\
  • Performing other administrative tasks as needed\
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Requirements

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To be considered for this role, you must have:

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  • A Bachelor's degree in business, communications, or a related field\
  • At least 3 years of relevant administrative and/or marketing experience\
  • Proficiency in Microsoft Office Suite\
  • Preferred experience using Adobe Suite, VantagePoint, and/or Salesforce\
  • A background in professional services consulting (engineering, architecture, construction, real estate development) is a plus\
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What We Offer

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We offer a competitive salary of $55,000 - $65,000 per year, depending on experience, and a comprehensive benefits package that includes health insurance, retirement savings, and paid time off.

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Apply Now



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