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Office Administrator and Liaison

2 weeks ago

Schaumburg, Illinois, United States VitaLife - New Lenox Full time

We're seeking a detail-oriented and organized individual to serve as our Front Desk Flow Coordinator at VitaLife - New Lenox. In this role, you'll be responsible for welcoming visitors, clients, and fellow employees, answering phone calls and emails, sorting and delivering mail, scheduling meetings, making travel arrangements, and assisting with other office operations.

Duties and Responsibilities:
  • Welcome fellow employees, clients, and visitors when they enter the building and provide any necessary information or directions
  • Plan company trips and outings, creating itineraries to guarantee off-site activities are successful
  • Make appointments for employees, ensuring the calendar is up-to-date and accurate
  • Maintain the front office security by enforcing proper sign-in procedures for all visitors
  • Respond to incoming phone calls and emails, ensuring that important information reaches the right people
Requirements:
  • Excellent interpersonal skills, organizational skills, customer service skills, and verbal communication skills
  • A high school diploma, GED, or equivalent education
  • Comfortable handling telephone calls and mitigating stressful situations
  • At least one year of experience as a receptionist or administrative assistant, or similar position
  • Proficient working knowledge of Microsoft Office and basic computer skills