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Executive Assistant

2 weeks ago


Elgin, Illinois, United States Bond Consultants Group Full time

Job Description

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This position is responsible for supporting the Assistant Manager in preparing documentation for logistics, including drafting sales records, quotes, invoices, etc. The ideal candidate will have a strong attention to detail and excellent organizational skills to ensure timely completion of tasks.

Key Responsibilities:

  • Create and update customer sales records daily and submit them to the Assistant Manager for approval.
  • Prepare and process sales quotes and invoices daily and submit them to the Assistant Manager for approval.
  • File sales quotes and data entries daily.
  • Place orders to the Parent Company and monitor progress and ensure order status.
  • Report the most up-to-date delivery schedule and order status to the Assistant Manager.
  • Enter quantities and other necessary information into the Company's system after receiving products.
  • Prepare shipping slips and inform the Warehouse Clerk for shipping.
  • Issue invoices for customers and clients after shipping.
  • Assist in the preparation of exhibitions and/or trade shows and work with the Assistant Manager, Warehouse Clerk, and/or Management.

Accounting and Administration Tasks:

  • Read and route correspondence and initiate communications with outside entities, such as customers, clients, vendors, etc.
  • Order office supplies and maintain inventory levels.
  • Submit accounting-related documents to the Assistant Manager promptly.
  • File accounting and administration documents directed by the Assistant Manager promptly.

Other Responsibilities:

  • Maintain high ethical standards in the workplace.
  • Communicate effectively with the Director, Management, staff members, and outside contracts.
  • Report irregular issues and problems to the Director or other Management for solutions.
  • Ensure a clean and safe working area.

Qualifications:

  • An Associate's degree (A.A.) or equivalent from a two-year college or technical school; or an equivalent combination of education and related experience are preferred.
  • Up to one year of experience in the sales or office administration field is preferred.